Project Coordinator External Post level NPSA-8 Apply by Jan-4-24 Agency UNDP Saint John's, ANTI[...]

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Development Programme works in about 170 countries and territories, helping Governments achieve their own development solutions to achieve the eradication of poverty, and the reduction of inequalities and exclusion.
On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.”
Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines. Small Island Developing States (SIDS) are recognized as a distinct group of developing countries facing specific social, economic and environmental vulnerabilities but also having common opportunities to address holistic resilience. This group of states comprises 38 UN Member States and 20 non-UN members/Associate Members of Regional Commissions.
Pivotal to UNDP’s support for Small Island Developing States (SIDS) is helping collective achievement of the actions under the SAMOA Pathway. As such, with the current 10-year implementation period ending, the Government of Antigua and Barbuda and UNDP are collaborating with SIDS and relevant global, regional and national partners to craft a new 10-year SIDS Agenda to be adopted at the Fourth International Conference on SIDS to be held in Antigua and Barbuda during 27 to 30 May 2024. Noting this, the Government of Antigua and Barbuda has requested UNDP’s support for the country’s hosting of the Conference.
This Project Initiation Plan (PIP) covers UNDP’s support to the Government of Antigua and Barbuda to host the Fourth International Conference on SIDS through the provision of in-country and on-the-ground logistical support, procurement support, transportation support and communications actions.

Duties and Responsibilities

Under the overall guidance and in coordination with the UNDP Multi-Country Office (MCO) for Barbados and Eastern Carribean, the Project Coordinator will implement the agreed project activities and ensure that objectives are reached as set out in the PIP. The position assumes full responsibility for developing workplans, managing and implementing effectively and efficiently all project activities and resources (human, financial, physical / material assets, etc) under all components of the project in order to meet expected results. Project Coordinator is responsible for the day-to-day management and decision-making for the project.

The Project Coordinator will be expected to deliver results in the areas of:
Advisory Support on Policy and Overall Direction of the Project

• Liaise with partners or its appointed Project Assurance roles to ensure the overall direction and integrityof the project;
• Lead the strategic planning, formulation and monitoring of programmatic issue.
• Lead on the development of project workplans
• Ensure the overall relevance, and performance of the project, the effective realization and quality of outputs, and adherence to applicable UNDP’s standards, rules and regulations;
• Implementation of programme results
• Implementation of reporting, monitoring and evaluation policies and strategies

Provide support for effective project planning, management and implementation of the project

• Manage the realization of project outputs through activities;
• Manage the Projects’ finances according to the budgets;
• Compile and summarize information and data for the formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
• Lead on all aspects of project implementation in accordance with the PIP. Ensure quality of delivery by consultants, beneficiaries, and contracted companies; and communicate findings to the supervisor.
• In collaboration with national counterpars, mobilize goods and services to initiative activities including drafing ToR for required goods and services and facilitating the procurement for needed items for the conference. This should be in alignment with UNDP rules and regulations and will be for:
• In country transportation services for non VIP participants
• Event management services
• Audiovisual equipment, electronics, internet and IT services at conference location.
• Support the preparation of communications materials (e.g. digital banners, social media, other media outreach; back drops; branding
• Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project);
• Prepare Final Project Review Reports being submitted to the Project Board. Identify follow-on actions and submit them for consideration to the Project Board;
• Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries; where applicable

Perform other duties as required.

Knowledge management and learning

• Excellent ability to identify significant capacity-building opportunities, ability to get capacity built, excellent ability to demonstrate national capacities built (mastery of the tools and their application);
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with all UN staff.

Partnership building and resource mobilization

• Advocates for UNDP’s work and represents UNDP with national authorities, the donor community, and international financial institutions, where requested;
• Engage with government officials at the national, regional and local levels where requested;Establish and maintain dialogue with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the program’s mission;
• Liaises regularly and forges close linkages with other UNDP programs, agencies and entities, as well as other international and national stakeholders concerned with or providing support to the UNDP Barbados MCO;
• Contributes to the harnessing of effective partnerships and competitive selection of Responsible Parties for the implementation of UNDP projects;
• Supports programming work and participates effectively in coordination forums and frameworks

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Name

Definition

Business Direction & Strategy

Strategic Thinking

• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.

Business Direction & Strategy

Strategic Thinking

• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Development

Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management

• Ability to select, prioritise and control the organization’s programme and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.

Business Management

Partnership Management

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business Management

Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management

Project Management

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Required Skills and Experience

Minimum Education requirements

Advanced university degree (Master’s degree) in Business or Public Administration, Project Management, Disaster Management, Climate Change, Development or related field with an additional two (2) years of relevant work experience will be given due consideration in lieu of the advanced university degree.

Minimum years of relevant work experience

Up to two years with a Master’s degree or a minimum of two years if in possession of a Bachelors degree of relevant experience in project or programme management within the Caribbean.

Required skills

Experience in the use of computers, office software packages (MS

Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired skills in addition to the competencies covered in the Competencies section

• Experience with planning workshops, conferences, or events
• Experience in providing programme support, operational, administrative and/or financial support to projects or business teams
• Experience in the development and/or implementation of capacity building programmes at national and/or community levels is desirable
• Experience in project administration/management would be an asset
• Previous experience within the UN common system or International/regional Development Organizations is desirable

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