Production Lead
3 weeks ago
We are Scientists. Artists. Technologists. Analytic thinkers. Dreamers, and Problem Solvers. We are a multi-disciplinary team dedicated to ongoing research and exploring new frontiers at the intersection of science and experience design.
For over 20 years, Debut has been in the business of building connections. Closing the gap between companies and their audiences by engineering experiences based on the highest caliber of behavioral and cognitive neuroscience research. We call this process Neuroscaping, and it is the engine behind every experience we create.
Job Overview-
The Production Lead is responsible for overall management of the production team. Oversees the execution of corporate events, communication elements; and is accountable for the overall financial management and resourcing of programs.
This position maintains and oversees existing client relationships and contributes to the development and growth of new business.
Responsibilities-Client Management:- Serves as lead of Production department by managing and overseeing production of key accounts. Steps into C-suite conversations when necessary to show leadership for production related matters
- Supports account and relationship management for existing clients
- Attends key client meetings as requested
- From time to time will be expected to act in a Producer capacity on select programs and projects
- Contributes to business development by growing existing business and attracting and cultivating new business. Participates in overall strategy around new business and existing business
- Assigns internal or freelance production teams to project
- Responsible for growing resource pool, vetting and hiring (securing for job/negotiating rates/agreeing on budgeted hours) of freelance staff for production teams. Manages team once in place
- Supporting Director of Finance and GM with paperwork related to freelance hires
- Establishes and assigns production work
- Guides and supports staff in their daily activities
- Providing guidance with respect to production training and career development for internal staff
- Creates a positive working environment that has open communication, trust, and respect
- Ensures Debut’s creative and production standards are maintained across all programs and throughout each project cycle along with key creative team
- Works collaboratively with assigned team, weighs into various production elements, including but not limited to, video and digital media (technical and stage design experience is an asset)
- Create and oversees critical paths and ensures schedules are adhered to and deliverables are managed within timelines. Proactively communicate with Associate Producer & Account lead where applicable.
- Provides onsite live production support and onsite management as required in an oversight role.
- Responsible for onboarding new production or freelance staff in partnership with Director of Finance and GM
- Lead and initiate best practices for versioning control, naming convention, organizing, and archiving production files
- Responsible for overall financial health of events, conferences and communication programs including creation, review, and oversight of all production budgets to ensure Debut’s margins are maintained
- Deliver programs on budget along with assigned team
- Work with Accounting to ensure programs are invoiced on a timely basis
- Conducts review of financial reconciliation for each program on a weekly basis
- Responsible for ensuring that final project reconciliations are finalized within 45 days of program completion
- Ensure team completes timesheets on a weekly basis
- Identify and implement efficiencies related to production process
- Actively contributes to Debut’s strategic planning activities
- Periodic travel based on business requirements
- Remote work flexibility within Canada
As this position is in development with respect to company growth, the position description may be modified as the overall operational aspects of the company change and evolve over time.
Elements Required to be Successful in this Role-- Leadership skills: visibility, leading teams collaboratively, fostering a respectful and positive working environment
- Supervisory/management skills, including effective delegation
- Action orientation: proactively resolves problems and demonstrates initiative
- Building effective working relationships with internal and external staff as well as clients
- Effective communication with all levels of leadership and staff
- Advanced knowledge of MS Excel
- Flexibility and adaptability
- Negotiation skills
- Superior Organizational and Time Management Skills
- Sound financial management of events, conferences, and communication programs
- Strategic perspective - Work collaboratively with Production and Strategy teams to generate ideas and strategic creative solutions
- Pragmatism -Make recommendations that are feasible within client budget and timeline
- Time Management -Balances a myriad of tasks; prioritizes duties to meet project milestones/deadlines
- Problem Solving -Able to break down a situation into smaller pieces to identify and solve key issues. Use logic and analytical methods to arrive at a realistic solution
- Client Management Skills -Able to convey authority, warmth, and professionalism in client interactions
- Business Savvy - Understand basic business concepts like business plans, reporting structures, etc, for the purpose of Art Direction and visualization of corporate communications
- 5+ years of agency experience in a similar role in corporate events industry
- Content/video production experience
- Strong interpersonal skills demonstrated through the effective collaboration and management of internal and external staff
- Understanding of onsite and virtual event and video execution standards and how specific production deliverables feed into the broader context
- Proactive in soliciting and incorporating direction and feedback into projects
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