Senior Operations Manager
3 weeks ago
Job Summary:
The Community Operations Manager is a key member of the Amica Senior Lifestyles team, responsible for the day-to-day operation and oversight of several key areas within their community. This includes office management, concierge, payroll and benefits, housekeeping, billing and accounting. The ideal candidate will have a strong background in administrative tasks, with experience in hospitality or a related field. They will be responsible for advising, directing and participating in the development and implementation of long and short term strategies, goals, objectives, policies and procedures within their community.
Key Responsibilities:
- Administer payroll, accounts receivable, accounts payable
- Administer hiring and recruitment process including new hire paperwork
- Administer HR functions, including personnel files, training compliance and department minutes
- Complete general administrative work requirements as assigned
- Manage the concierge department, including formulating and maintaining schedules, providing training, support and coverage
- Manage the Housekeeping department, including formulating and maintaining schedules, provides training, and supporting the Housekeeping supervisor.
- Perform regular audits of concierge/housekeeping team
- Participate in budget process as directed
- Support Marketing & sales where required
- Participate in corporate initiatives as requested
- Participate in weekend manager on duty rotation
Requirements:
- Diploma or certificate in bookkeeping or managerial accounting along with previous experience executing administrative tasks in hospitality setting or similar environment
- Post secondary education in hospitality, business management, or related field
- Experience with accounting/payroll systems
- Previous experience managing payroll, benefits, accounts receivable, and accounts payable as well as managing staff
- Ability to communicate fluently in English
- Proven ability to manage and lead others
- Exceptional business writing skills and a high level of proficiency working with computers including Microsoft Excel
What We Are Looking For:
- Superior customer service skills with both residents and employees and seeks ways to maintain, improve and advance these standards
- Customer service driven with a passion for working with seniors
- Ability to manage the administrative office, including supplies and equipment, the concierge department, including scheduling, training, and performance management as well as coordinate the recruitment and hiring process
- Willingness to participate in corporate initiatives and weekend manager on duty rotation
- Strong knowledge base regarding current applicable legislation, including employment standards and the Retirement Homes Act
- Capable of basic troubleshooting of computer systems, including networking and office equipment
- Competent team-builder with coaching and conflict resolution skills
About Us:
At Amica Senior Lifestyles, we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.
Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.
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