Global Approvals Panel Coordinator

4 weeks ago


Montreal, Canada WSP USA Full time

WSP is currently seeking to fill the position of Global Approvals Panel Coordinator, reporting to the Vice President, Enterprise Risk Management. 


Role and Main Responsibilities

  • The main point of contact and liaison for all requests sent by the regions to the Global Approvals Panel (GAP) and the Global Applied Solutions Committee (GASC);
  • Constantly monitor approval requests via the centralized e-mail inbox;
  • Sort requests and coordinate with applicants in the event of missing documents;
  • Coordinate committee sessions: follow up with members, prepare and distribute agendas, take meeting minutes and follow up as necessary;
  • Maintain registers of approval requests and follow up with regional coordinators; 
  • Prepare and forward written committee decisions to applicants;
  • Prepare reports for senior management;
  • Collaborate with multidisciplinary teams across all WSP entities worldwide;
  • Support the team in various tasks and other spontaneous requests;

Skills and Qualifications

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other business software;
  • Experience in a similar position and/or in the consulting engineering field is considered an asset; 
  • Demonstrates superior oral and written communication skills; Bilingual (French/English);
  • Analytical and rigorous;
  • Autonomous, good initiative and attention to detail;
  • Ability to work as part of a team;
  • Has a minimum of five (5) years’ experience in governance, reporting and communication with executives and board members;
  • Relevant degree (administrative sciences, paralegal or other training deemed equivalent).
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