Key Biodiversity Areas

The Program Manager position with the WCS Canada Key Biodiversity Areas (KBA) Program is responsible for providing financial and operational management for the program and for providing logistical support to program staff in locations across Canada.

Position Title: Key Biodiversity Areas (KBA) Program Manager

Position Type: Full-time, Permanent

Salary Range: $65,000 to $75,000 annually

Program: Key Biodiversity Areas (KBA)

Location: Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7 

Date Written/Revised: May 15, 2024

Reports To: Dr. Ciara Raudsepp-Hearne, Director of Key Biodiversity Areas (KBA) program

Supervises (Direct supervision only): None

Start Date: August 12, 2024

Benefits: 4 weeks’ vacation, Paid sick and Personal emergency leave, Self-care days, Health and Dental care, Life insurance, RRSP Program, DEIJA Team, Weekly Wellness sessions, Mentorship program.

Position Contact: Dr. Ciara Raudsepp-Hearne, Director of Key Biodiversity Areas (KBA) program

Application Closing date: July 11, 2024 at 6pm EDT.

Position Summary

The Program Manager position with the WCS Canada Key Biodiversity Areas (KBA) Program is responsible for providing financial and operational management for the program and for providing logistical support to program staff in locations across Canada.

The ideal candidate is highly motivated, an independent worker, a proactive problem-solver, and has demonstrable experience with the management and administration of the financial and operational functions of an organization with adherence to internal policy and external regulations.

Position Objectives

• Provide effective financial management for the KBA program.
• Provide fundraising and grant management support to the KBA program.
• Provide administrative and operational support to the KBA program.

KBA Program Administration and Management

In close coordination with the KBA Program Director and key staff in the WCS Canada Finance and Operations Team, and the Fundraising Team:

• Manage and maintain the KBA program budget.
• Support program leads with the preparation of annual budgets and work plans.
• Manage KBA program spending against grants ensuring grant compliance, including the correct allocation of funds to payroll and other program expenses.
• Prepare and submit monthly expense reports with supporting documentation for all KBA Program staff, ensuring all expenses are compliant with internal budgetary controls, travel, and procurement policies.
• Create and generate financial reports as needed for the KBA program.
• Manage and maintain grant and fundraising files for the KBA program.
• Track and administer grant and funder deadlines, including grant applications, grant reports, contract reports/deadlines, and permit reports/renewals for the KBA program.
• Manage and coordinate service providers, including the preparation and management of service and consulting contracts, and renewals and negotiations.
• Coordinate on the above tasks as needed for shared grants and partnership projects with the finance and administration leads for other national and regional WCS Canada programs.

KBA Program Project organization support

In close coordination with the KBA Program Director and team:

• Provide procurement and purchasing support to KBA program staff.
• Organize and manage KBA Canada data sharing agreements, with both data providers and data recipients, including ensuring the development, tracking, and timely renewal of data sharing agreements.
• Organize and manage KBA Canada media assets (photos, videos, etc.), including storing information about permissions and licensing
• Organize and coordinate meetings, workshops, and event logistics, work to improve internal communication.
• Coordinate travel arrangements and reimbursement requests in support of meetings as required.
• Coordinate and collate monthly KBA program updates, and other program communications for internal and external uses, including reports, newsletters and highlights.
• Coordinate annual report and other reports as needed, tailoring for specific audiences.
• Provide support to KBA staff on various communications tasks, including managing media requests, updates to the WCS Canada website content, providing information and photos to the WCS Canada Communications team, and assisting with the development of communications materials.
• Support WCS Canada’s goal of transforming WCS Canada’s conservation practice through reconciliation with Indigenous Peoples.
• Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.
• Other program support as required.

Required Qualifications/Skills/Experience

• 5+ years of experience in comparable support position.
• Experience with financial management including the development and management of annual budgets, the preparation of monthly expense reports, and the creation of financial reports.
• Experience managing legal documents, including contracts with service providers and funder agreements.
• Experience providing administrative support including data management and inventory.
• Experience with effectively communicating complex financial information.
• Experience working with a variety of database tools and administrative platforms.
• Demonstrated ability to work independently in support of a team of remote colleagues.
• Outstanding organizational skills and exceptional attention to detail.
• Demonstrated critical thinking and problem-solving skills.
• Strong time-management skills and adaptability when facing competing priorities.
• Intermediate level of experience with MS Office, specifically Word, Excel and PowerPoint including moderate to advanced Excel skills including use of advanced formulas, data summaries etc.
• Strong verbal and written communication skills.

 Other Desirable Qualifications/Skills/Experience

• Experience working in the non-for-profit or charitable sector.
• Work experience or an educational background related to nature, conservation, natural resource management, or related field.
• Comfortable in a digital environment and open to learning new applications and systems.
• Oral and written proficiency in French a big asset.
• Passionate about our mission to save wildlife and wild places in Canada.

Office Safety Plan Compliance

WCS Canada is committed to providing and maintaining a safe environment for our employees, contractors, and partners. As part of this unwavering commitment to safety, it is a condition of employment that all WCS Canada employees be fully vaccinated against COVID-19 with a COVID-19 vaccine series approved by Health Canada or the World Health Organization. This condition is subject to the requirements of applicable human rights legislation.

How to apply

Please submit your CV and a cover letter explaining your interest in this position and relevant skills and experience.

For questions regarding the position, please contact Ciara Raudsepp-Hearne at craudsepp@wcs.org .

For questions regarding the application process, please contact Okechukwu Ezibe at oezibe@wcs.org .

Application Closing date:  July 11, 2024 at 6pm EDT.

About WCS Canada

WCS Canada (www.wcscanada.org) was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow. 

WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic (numbered) Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to engagement with Indigenous Peoples ranges from notification of research to the provision of scientific advice, to co-creation of research. We respect Indigenous knowledge systems and include this knowledge in our research and conservation programs where possible. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.

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