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PMO Lead

3 months ago

Old Toronto, Canada CanDeal Benchmark Administration Services Inc. Full time

Why join the CanDeal Team?

CanDeal Group is a leading provider of electronic marketplaces and data services for Canadian dollar fixed income securities and derivatives. CanDeal’s Markets Division, provides access to a deep pool of liquidity for Canadian government, agency, provincial and corporate bonds, as well as money market instruments and interest rate swaps. CanDeal Data & Analytics (DNA)delivers data and analytics products and other services that support business, trading and technology needs for participants in the Canadian capital markets.

CanDeal Group is a growing and entrepreneurial organization with a solid foundation in the Canadian fixed income markets and an ownership group which includes: BMO Nesbitt Burns Inc., CIBC World Markets Inc., National Bank Financial Inc., RBC Dominion Securities Inc., Scotia Capital Inc., TD Securities Inc. and TMX Group.

This is an exciting time to join a growing organization led by visionary leaders who are helping to shape their industry’s future.

JOB PURPOSE

Reporting to the Head of PMO, the PMO Lead is responsible for supporting and leading PMO initiatives, including coordination of activities for the Project Management Office, as well as coordinating or leading small-scale projects or work packages.

PRIMARY RESPONSIBILITIES

  • Work on PMO initiatives to support the growth and continuous improvement efforts of the PMO i.e. the development and rollout of key templates, processes, procedures, tools and metrics
  • Understand, apply and educate others on the process and templates published by the PMO
  • Build strong relationships with each business area, providing ongoing support to ensure standards are met, processes are followed, and any concerns are addressed
  • Oversee the Master Project Portfolio, capturing ongoing updates, actively monitoring, engaging with the various stakeholders, resolving/escalating issues, or concerns, and driving improvements to the process
  • Prepare and distribute portfolio reporting and metrics to senior executives
  • Manage end to end Intake process for new business initiatives, ensuring quality completion of forms and processes understood and followed
  • Manage the Master Lesson Learned Portfolio, including the transfer of lessons to the owner, tracking their status, and overseeing their completion, as well as generating and communicating metrics for management
  • Manage the PMO Site ensuring information and documents stay current and relevant
  • Identify and recommend opportunities to enhance productivity, effectiveness, and operational efficiency. Investigate and implement automation of processes, as needed
  • Perform as a Coordinator or Lead and deliver small scale projects or work packages, ensuring deliverables meet standards for quality, scope and schedule
  • Support the day to day operational/team related activities, queries, etc.

QUALIFICATIONS

Education & Work Experience

  • Post-Secondary degree
  • Minimum of 2 years of experience in a project environment, preferably in financial services
  • Proven experience with Project Management best practices, tools and processes
  • Experience managing small scale projects or work packages

Knowledge, Skills & Abilities

  • Strong knowledge of the project lifecycle and different methodologies (Waterfall, Agile, etc.)
  • Proficiency with MS Office Suite (Excel, PPT, Word, Visio, Project, SharePoint/Teams)
  • Excellent written and verbal communication skills, including presentations skills
  • Strong interpersonal and relationship management skills
  • Strong organizational and multitasking skills
  • Strong attention to detail and commitment to quality
  • Strong problem-solving skills
  • Conceptual thinker, creative thinker and analytical thinker
  • Ability to work successfully under pressure and thrive in a fast-paced environment
  • Ability to learn quickly new concepts and to learn from experience
  • Ability to understand and analyze processes, and suggest improvements
  • Evidence of leadership capabilities

Key Qualities for Success

  • Self-motivated and deadline-driven
  • Highly attentive to detail and committed to quality
  • Enthusiastic, service-oriented

DECISION MAKING

  • Formulate project plans for projects.
  • Prioritize own workload to deliver quality results and meet timelines.
  • Make recommendations to Head of PMO for process improvements / efficiencies.
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