Regulatory Affairs Specialist

2 weeks ago

Montreal, Canada Vision Group Full time

BILLINGUAL REGULATORY AFFAIRS SPECIALIST (Operating Room Experience Required) 

Working at Vision Group's head office is working for the North American leader in vision correction. It means being able to concretely contribute to the development of the company and support more than 12 brands and more than 70 clinics across Canada and the United States. It's about having the wind in your sails and getting things done as a team in a relaxed environment. And all of this, while benefiting from a teleworking formula adapted to each employee.

Reporting to the National Accreditation Advisor, the Accreditation Assistant will function as administrative support to the National Accreditation Advisor and ensure that the requirements for facility accreditation are met and maintained.

Join our team, where our Great Place to Work certification represents our commitment to creating a supportive and inclusive culture for every member of our organization.

Your tasks at a glance

  • You foster a culture of excellence and compliance.
  • You ensure accredited facilities are accreditation ready via virtual and onsite clinic audits.
  • You assess compliance to regulatory standards and identify areas to be addressed.
  • You assist the Accreditation team during regulatory inspection which may include face to face communication with regulators.
  • You act as a liaison between Vision Group facilities and the OR Affairs team.
  • You work cross-functionally with various departments related to Accreditation projects.
  • You support the creation and maintenance of online references such as SharePoint spaces, internal Vision Group standard operating procedure manuals, and clinic Accreditation policy & procedure manuals.
  • You lead the clinics’ annual statistics reporting, MD privileging & annual renewals, and facility fee approvals & invoicing.
  • You assist with preparing & submitting communication, forms, and accreditation follow up reports to various regulatory bodies.
  • You travel within Canada (possibly the US) when required, sometimes on short notice (mostly in GMA & GQA).
  • You manage accreditation timelines and all record keeping in Microsoft TEAMS with a high degree of organization and attention to detail.
  • You assist and/or lead training and coaching sessions with the Centre Directors to facilitate the understanding of accreditation standards.
  • You support the development of mEYEstro to meet accreditation requirements, surgical assistant efficiency and end-user needs. 
  • You support clinic management with various accreditation and OR affairs initiatives including accreditation prep, staff validations, & audits.
  • You prepare MD communications for the department.
  • You support the OR Affairs department in future projects related to accreditations. Other areas of support may include but are not limited to a focus on IOL Coordinators, Surgical Assistants & Nurses (all procedure types), Medical Device Reprocessing, and diagnostic equipment.
A clear view of your assets
  • You have at least 3 years of experience working in a clinical/surgical setting.
  • Your nursing background is an asset.
  • You have experience in the development, implementation, and evaluation of standard operating procedures, as well as quality improvement projects in a medical setting.
  • You have exceptional organizational skills.
  • You have knowledge of provincial accreditation standards and have experience in managing healthcare accreditation/review processes is an asset.
  • You are self-motivated with an ability to work remotely under minimal supervision.
  • You are detail oriented and a keen eye for efficiency.
  • You communicate with MD’s and regulatory bodies with the utmost accuracy.
  • You are proficient with Microsoft Office (TEAMS, Sharepoint, Excel, Word, Outlook, PowerPoint, etc).
  • You are agile and can work in a fast-paced environment with tight deadlines. 
  • You have strong interpersonal skills and demonstrate a collaborative approach. 
  • You are recognized for your teamwork and peer support by always being available when colleagues need support. 
From our point of view

If you think you are the right candidate for this position and are ready to join a passionate and dedicated team, apply now.

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