Scheduling Coordinator
4 weeks ago
Dareto joinEnglobe
At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment.
With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors. Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.
When you choose Englobe, you’re choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities.At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience.
And that’s not all... Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere At Englobe, you’ll have the opportunity to grow and excel.
We offer
- A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
- A telemedicine virtual healthcare service;
- An annual reimbursement of sports expenses;
- Opportunities for skills development;
- Flexible hours and ability to compress working hours;
- Internal policy to encourage teleworking.
Choose the path of impact. Join us in creating a positive legacy.
Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.
Your Contribution
As a Scheduling Coordinator, you will work in collaboration with the Operations team and your main responsibilities will be:
Administrative tasks (30%)
- Responsible for ensuring consistent application of administrative processes and procedures.
- Respond to incoming and outgoing callers so as to redirect or transfer calls as appropriate.
- Receive phone calls for inspection and testing projects;
- Maintain filing systems and databases;
- Liase with internal and external clients;
- Prepare and manage correspondence and reports
- Accurate data entry and follow-up;
- Perform any other office reception duties
Project Coordination (40%)
- Ensure all required documentation and information are provided to technicians, account managers and customers;
- Coordinate site visits with account managers, technicians, and customers on a regular basis;
- Meet weekly with Operations Manager to discuss efficiency, and scheduling issues;
- Ensure timesheets are reviewed and approved by the deadline;
- Respond to customer enquiries in a timely manner;
- Attend monthly meetings to forecast and prioritize work load;
- Administrative support to Operations Manager as required.
- Create and maintain comprehensive project documentation, plans and reports
- Prepare and manage correspondence and reports;
- Maintain filing systems and databases;
Scheduling (30%)
- Upload and update information in scheduling database as required;
- Send updates and schedule changes to technicians and account managers as they occur.
- Write and organize technician schedules;
- Ensure individual schedules are in compliance with employment standards.
- Ensure that technicians have access to work orders and supplies when sent to a new site;
- Ensure that staff are given sufficient notice by phone prior to any significant schedule changes;
- Interact with account managers and technicians on a regular basis;
- Process data, verify and edit reports as required;
- Complete production of work completed daily for invoicing purposes.
Your Profile
- Bilingual (asset);
- Detail oriented;
- Ability to work within policies and practices of multiple customers;
- Ability to establish and effectively manage numerous priorities and meet deadlines;
- Excellent communication, time management, and problem-solving skills;
- Candidate must be proficient in MS Outlook, Excel, Word, PowerPoint and Internet Explorer;
- Experience with word processing and database management;
- Relevant training in office automation or administration;
- Experience with clerical and admin procedures;
- Experience with document preparation;
- Superior knowledge of Word, Excel and Outlook, essential;
- Reliability, confidentiality and interpersonal skills.
-
Scheduling Coordinator
4 weeks ago
Burlington, Canada Englobe Corp. Full timeYour Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Scheduling Coordinator
3 weeks ago
Burlington, Canada Englobe Full timeYour Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Scheduling Coordinator
3 weeks ago
Burlington, Canada Englobe Full timeYour Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Scheduling Coordinator
4 weeks ago
Burlington, Canada Englobe Full timeYour Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Scheduling Coordinator
4 weeks ago
Burlington, Ontario, Canada Englobe Corp. Full timeYour EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Scheduling Coordinator
5 days ago
Burlington, Canada EnGlobe Corp. Full timeYour Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...
-
Scheduling Coordinator
3 weeks ago
Burlington, Canada Englobe Full timeWe offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...
-
Scheduling Coordinator
3 weeks ago
Burlington, ON, Canada Englobe Full timeYour Employer Dare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects,...
-
Scheduling Coordinator
3 weeks ago
Burlington, ON, Canada GSI environement Incorporé d'Filial Englobe Full timeYour Employer Dareto joinEnglobe At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through...
-
Personnel & Scheduling Coordinator (Crewing
5 days ago
Burlington, Canada Mckeil Marine Limited Full timeMcKeil Marine is one of Canada’s leading marine service providers. Experienced and adaptive, we deliver turn-key solutions that support our customers success in a wide range of transportation and project challenges. Customer service, safety, quality and respect for the environment are at the heart of our operations. When you join McKeil Marine you can look...
-
Project Scheduler
18 hours ago
Burlington, Canada CPC Pumps International Inc Full time**Project Scheduler**: - Functional area: Manufacturing- Country: Canada- City: Burlington- Company name: CPC Pumps International Inc- Date of posting: Feb 20, 2024Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest...
-
Construction Schedule Coordinator
5 days ago
Burlington, Canada Momentum Construction & Restoration Inc Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Establish work schedules and procedures - Co-ordinate activities with other work units or departments - Prepare and submit reports - Maintain work records and logs - Monitor personnel workloads and locations - Resolve work related problems - Compile...
-
Construction Schedule Coordinator
5 days ago
Burlington, Canada Momentum Construction & Restoration Inc Full timeEducation: - Expérience: **Education**: - College/CEGEP - or equivalent experience **Tasks**: - Establish work schedules and procedures - Co-ordinate activities with other work units or departments - Prepare and submit reports - Maintain work records and logs - Monitor personnel workloads and locations - Resolve work problems, provide technical advice...
-
Project Scheduler
3 weeks ago
Burlington, Canada Atlas Copco Full time.fit_to_content{width:%;height:auto}Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.Join us on our journey for a better tomorrow.Your RoleCPC Pumps...
-
construction schedule coordinator
5 days ago
Burlington, Canada Momentum Construction & Restoration Inc Full timeEducation: College/CEGEPExperience: 2 years to less than 3 years or equivalent experienceTasksCo-ordinate activities with other work units or departmentsPrepare and submit reportsMaintain work records and logsMonitor personnel workloads and locationsResolve work problems, provide technical advice and recommend measures to improve productivity and product...
-
construction schedule coordinator
4 days ago
Burlington, Canada Momentum Construction & Restoration Inc Full timeEducation: Expérience: EducationCollege/CEGEP or equivalent experienceTasksCo-ordinate activities with other work units or departmentsPrepare and submit reportsMaintain work records and logsMonitor personnel workloads and locationsResolve work problems, provide technical advice and recommend measures to improve productivity and product qualityCompile...
-
Production Scheduler
2 weeks ago
Burlington, Canada n! biomachines Ltd. Full timen! biomachines requires a new Production Scheduler responsible for ensuring best practice(s) in demand planning, inventory planning, production planning and supply planning. They will play a key role in the overall business growth and inventory reduction strategies. The Production Scheduler shall be responsible for supervising and coordinating the activities...
-
Production Scheduler
2 weeks ago
Burlington, Canada n! biomachines Ltd. Full timen! biomachines requires a new Production Scheduler responsible for ensuring best practice(s) in demand planning, inventory planning, production planning and supply planning. They will play a key role in the overall business growth and inventory reduction strategies. The Production Scheduler shall be responsible for supervising and coordinating the activities...
-
Production Scheduler
2 weeks ago
Burlington, Canada n! biomachines Ltd. Full timen! biomachines requires a new Production Scheduler responsible for ensuring best practice(s) in demand planning, inventory planning, production planning and supply planning. They will play a key role in the overall business growth and inventory reduction strategies. The Production Scheduler shall be responsible for supervising and coordinating the activities...
-
Planner/scheduler
6 days ago
Burlington, Canada O`Brien Lifting Solutions Inc. Full time**Company Profile** O'Brien Lifting Solutions Inc. is a proud Canadian manufacturer of overhead cranes, jib cranes, workstation cranes and a supplier of commercial doors and loading dock equipment, serving the industry for 60 years. Our highly skilled service department provides 24/7 overhead crane service, commercial door repair and loading dock repair to...