Administrator, Supply Chain Operations

2 weeks ago

Old Toronto, Canada Circular Materials Full time
Administrator, Supply Chain Operations - Remote

Full Time Ontario, Toronto, ON, CA

2 days ago Requisition ID: 1078

OVERVIEW

The Administrator, Supply Chain Operations role (internally, we call it Operations Administrator) will be responsible for optimizing the daily activities within the operations team to attain effectiveness and efficiency. This includes but not limited to assisting with managing operational email boxes, documentation, scheduling, supporting presentations and meetings. 

RESPONSIBILITIES

  • Work with key stakeholders to provide support to the completion of tasks and activities that drive day-to- day operations. 
  • Attend meetings and document minutes and action items; follows up and closes out all actions. 
  • Support scheduling of meetings and associated administration. 
  • Identify best practices across operations to gain a more streamlined approach to the completion of day- to-day activities that drive operations. 
  • Enhance coordination between various departments to enhance efficiency and ensure optimal work production in the organization. 
  • Give recommendations, suggestions, and ideas that can be implemented to transform and improve operations within the organization. 
  • Manage files, informational resources, and databases on SharePoint for various Supply Chain Operations team activities and projects.
  • Coordinates document management for the team, liaising with other teams (Procurement, PMO, etc) on document and folder management as required 
  • Ensure training materials are documented and available to support new staff onboarding within Operations. 
  • Data review, analysis, and consolidation.
  • Performs miscellaneous job-related duties as assigned. 
  • Providing support to other teams within department as assigned
  • Research industry related content as assigned.

QUALIFICATIONS

Education:

  • Bachelor’s degree or College Diploma in business administration preferred. 

 Experience:

  • 3+ years experience in a process improvement or operational efficiency capacity. 
  • Excellent organization skills and time management. 
  • Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity, in accordance with deadlines and shifting priorities. 
  • Proficient in technology, particularly Microsoft 365 applications. 
  • Ability to work under pressure with minimal supervision. 
  • Detailed-oriented with strong communication skills, both oral and written. 
  • Experience working in a complex, multifaceted environments with several stakeholders. 
  • Proficient in Microsoft Office, Visio, SharePoint, Excel and Monday.com. 
  • Excellent analytical, problem solving, planning, and execution skills. 
  • Comfortable communicating at all levels of the organization including business executives. 
  • Effective problem resolution skills, with the ability to build relationships across varied stakeholder groups. 

WORKING CONDITIONS

  • The job demands that the incumbent have a flexible work schedule with periods of uneven workload. 
  • The incumbent has tolerance for change as Circular Materials implements its new program obligations. 

Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada. We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again. Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment. The team is currently working remotely.

Think you would be a good fit for our Administrator, Supply Chain Operations position? We want to hear from you

We thank all applicants for their interest. However, only those under consideration will be contacted.

Circular Materials is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, accommodation will be provided by Circular Materials throughout the recruitment, selection and/or assessment process to applicants with disabilities, upon request by emailing to humanresources@circularmaterials.ca . This email is only used for accommodation requests. 

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