Project Coordinator

As a Project Coordinator with B+H Architects, you will be a member of a dynamic and highly collaborative global Architecture & Design team. Your primary focus will be working closely with our Project Managers and Leaders to prepare comprehensive project reports, including action plans, timeframes, and resources for projects. You will perform various coordinating task such as schedule management and meeting coordination, along with administrative duties, including maintaining project documentation. To succeed in this role, you should have excellent time management and communication skills as you will collaborate with, stakeholders, clients and internal teams to deliver results on deadlines.

While based in Toronto, you will also have the opportunity to support and collaborate with other studios across Canada and with partners across the globe. As part of a fast paced and multifaceted enterprise the opportunity provides for work in a diverse, inclusive multi-disciplinary firm in many sectors of the construction and design industry where B+H is one company of many faces with the capacity to provide exposure to over nine countries on projects of significant status and stature. Joining our team is a step into the world with a firm that supports and follows its leads.

Is this the Role for You?

• Do you thrive in a highly collaborative, team-based environment that spans multiple offices and geographies?
• Are you a high energy, proactive and enthusiastic self-starter, who sees opportunities instead of issues and meets obstacles with alternative solutions and a smile?
• Do you define “being a team player” as enthusiastically doing what it takes to help the whole team succeed, regardless of the task?
• Do you want to be part of a global architecture & design firm on the rise, with exciting future aspirations?
• Are you a problem solver? A person who enjoys the opportunity to resolve puzzles and work with others to do so as well?

As a Project Coordinator you will be responsible for:

• Project minutes – pre-planning, record taking, minutes transcribing, distributing meeting minutes and filing minutes for future reference.
• Project Reports – the assembly, coordination and composition of major project reports and analysis.
• Create and maintain comprehensive project documentation, plans and reports.
• Assist internal teams with schedule management.
• Act as the point of contact and communicate project status to all participants and stakeholders.
• Ensure standards and requirements are met through conducting quality assurance tests.
• Inform leadership of project status on an ongoing basis.
• Able to work in environments requiring confidentiality and maintaining the integrity and privacy of Project team proponents and stakeholders as well as the materials for design and construction.

Core Competencies & Qualifications

• 1-3 years of experience in project coordination, project management or administration.
• Exceptional organizational and project management skills, with an ability to excel in a deadline-driven environment.
• Excellent listening, verbal and written communication skills.
• Ability to work independently and in a team environment.
• A team player attitude and ability to work collaboratively with others.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint. Outlook).
• Bachelor’s degree (or working towards it) in architecture, design, planning or equivalent experience in a related discipline a plus.
• This role requires flexibility and the ability to work overtime and across different time zones as required.
• Must be qualified and is willing to obtain security clearance under the Public Services and Procurement Canada (PSPC) Personnel Security Screening Program.
• Knowledge of the construction industry and elements of architecture and design are supportive of the role but not a necessity.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS OF WORKING AT B+H

People represent our most valued asset. By investing in our employees, we are also investing in the ongoing success of our company. We pride ourselves on offering a comprehensive, People First benefits package to promote health and wellness, enhance work/life balance and ensure long-term stability for our employees and their families.

• Hybrid work arrangements with a combination of working in our Toronto Studio and remotely
• Competitive pay
• An excellent employer paid Extended Health & Dental Benefit, Life, and AD&D
• You will be exposed to an open, continuous-learning environment where professional development and career progression is encouraged
• You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team
• And lots of fun studio events

OUR FIRM

B+H is a global, award-winning, full-service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large-scale projects. A legacy of 70 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world.

We are committed to delivering high-performance and sustainable communities, buildings and environments that exceed client expectations, contribute to human well-being, and enhance the health of our planet. We believe in the power of design to elevate people’s lives and we are committed to doing everything necessary to deliver environments that outperform our clients’ expectations, now and in the future.

Collaborating across ten studios in Toronto, Vancouver, Seattle, Shanghai, Hong Kong, Singapore & Ho Chi Minh City, B+H’s architects, interior designers, planners, landscape architects, organizational design specialists, experience designers, researchers, analysts, and brand strategists combine strategic thinking, bold design, and advanced technology with the creative human energy of an interdisciplinary, multi-generational team. B+H delivers strategic consulting and high-value design solutions that shape spaces, communities, and economies.

At B+H we push the limits of creativity by acknowledging the humanity in the creative process. We believe in letting things get a little messy while we let our minds explore the bounds of what’s possible. Once we’ve found something truly new, then we reassemble it into the clean, well-executed project our clients expect from us. Join us if you’re willing to try new things, to go bold, and to let the best idea win. If you’re willing to stretch yourself and you want to create something that’s never existed before, we want you.

Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds. B+H is an Equal Employment Opportunity Employer. Individual accommodation will be provided for applicants with disabilities who meet required qualifications. Please advise us at any time during the recruitment process.

B+H is a member of the Surbana Jurong Group

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