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Executive assistant/admin assistant

3 months ago

Kingston, Canada TD Full time

Lieu de travail: Canada

Horaire: 37.5

Secteur d’activité: Administration

Détails de la rémunération : Nous avons à cœur d’offrir une rémunération juste et équitable à tous nos collègues. En votre qualité de candidat ou de candidate, nous vous encourageons à avoir une conversation franche avec votre recruteur et à poser des questions sur la rémunération, notamment les particularités salariales de ce poste.

Description du poste:

Department Overview: At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details: If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant you'll provide a range of administrative and general workplace support for our senior leaders.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Make an Impact:
  • Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions.
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties.
  • Process expenses for teams ensuring timely completion.
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
  • Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf.
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities.
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders.
Experience Growth:
  • Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed.
  • Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks.
Cultivate our Culture of Care:
  • Provide support while ensuring quality service and professionalism at every interaction.
  • Participate fully as a member of the team and contribute to a positive work environment.
Job Requirements

What You Need to Succeed: We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

  • High school diploma with over 5 years of relevant experience.
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
  • Ability to think strategically and multi-task while able to meet conflicting deadlines.
  • Experience coordinating travel arrangements and comfortable managing frequent changes.
  • Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements.
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively.
  • Can efficiently interpret company policies and help executives apply these standards in a fast-changing environment.
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information.
Additional Information

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we’re committed to helping you identify opportunities that support your goals.

Applications must include:
  • Cover letter (one letter-sized page only).
  • Resume (two letter-sized pages only).
Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Exigences linguistiques: N/A.

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