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Facilities and Purchasing Assistant
1 month ago
We value respect, diversity and inclusivity, collaboration and providing compassionate quality care. We are looking for candidates who share our values.
POSITION OBJECTIVE
Bethesda's is currently recruiting for a Facilities and Purchasing Assistant.
Working to uphold Bethesda's values, vision, and mission statement, The Facilities and Purchasing Assistant will assist the Purchasing Supervisor in all daily tasks including purchasing responsibilities, updating and developing standardized forms, inventory and special project - Asset management. This position will also support the Facilities department through maintenance of various spreadsheets/platforms and support during procurement activities.
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KEY JOB RESPONSIBILITIES
Assist with ensuring effective purchasing practices are undertaken for all of Bethesda.
Assist with special Asset Management project; conducting physical inventory of corporate fixed assets and capital assets of all locations through spreadsheets;
Assist with transferring fixed asset data collected to Maintenance Care Software for Preventative maintenance, service, reporting, replacement retention tracking
Assist with updating/developing standardized purchasing documents and forms
Assist with updating/maintaining Internal Preferred vendor list
Assist with PPE supply; ordering, metrics of usage and inventory management
Responsible for reporting all health and safety concerns immediately following the Internal Responsibility System.
Work with areas for purchases that require several invoices, different vendors and PO tracking.
Support Purchasing Supervisor, Facilities Supervisor and Facilities Manager with quoting, bidding summaries and other procurement processes as needed
Enter all invoices in the purchasing system
Manage all vehicles documentation, parking permits, registration, mileage tracking, etc.
Support data entry and records keeping in Maintenance Care
Support managers with purchase requests as required
Create support documentation (guides, training, processes) as requested by Purchasing supervisor and Facilities Manager
First point of contact for purchasing enquiries shared with Purchasing Supervisor
Make recommendations for efficiencies Facilities and Purchasing in general across the organization
All other duties as assigned
QUALIFICATIONS
Completion of Post-Secondary Business Diploma program with a focus in Procurement/Supply Chain, Operations or another relative program.
1-3 years working within a purchasing or facilities environment
Experience working in the Development Services Sector or nonprofit sector an asset
Proficient with Microsoft Office.
Valid Driver's License.
Professional Communication Skills: professionally represents the company through strong communication skills, both oral and written.
Teamwork: excels at working with others and communicating with a team to provide the most effective support to clients.
Problem Solving: able to navigate challenges and barriers, always looks for potential pitfalls and risks to help mitigate problems ahead of time, and knows when to ask for help.
Proactive: anticipates and solves problems and issues before they are brought to your attention
Fluent in French is an asset
Bethesda will provide, upon request, accommodation to the materials and processes used in the recruitment process in accordance with the accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards.
We thank all applicants for their interest but regret that only those considered for an interview will be contacted.
