RFP Specialist Sales Oakville, Ontario

Geotab is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.

Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace , offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.

Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out ourblog and follow us @InsideGeotab onInstagram . Join ourtalent network to learn more about job opportunities and company news.

We are always looking for amazing talent who can contribute to our growth and deliver results Geotab is seeking an RFP Specialist who will be will responsible for proposal management, security questionnaire response management, and other RFX project related tasks.

As an RFP Specialist you will be responsible for assisting in the development of proposals, bids, quotations for our reselling partners, as well as responding to/completing vendor and security questionnaires and other similar documents describing Geotab’s products and services in response to requests from customers and/or partners. For the project management-related duties, the RFP Specialist will be responsible for managing certain tasks related to driving efficiencies and optimizing tools and resources.

Proposal Management:

Manage vendor profile and due diligence requests, security questionnaires and small-medium sized bid proposals

Manage the end-to-end RFP process including, but not limited to, creating response templates, conducting kick-off calls, delegating reviews, inputting and writing content, response editing and proofreading, finalizing proposals, coordinating proposal submissions, conducting debrief calls, keeping Salesforce records up-to-date and accurate.

Communicate regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set

Assist with the training of new hires/interns and maintenance of the RFX Team Training Materials and Manuals

Contribute to RFX Team Projects and manage the project tracker: RFX Activity Report, RFX Toolkit, Training for Internal and External Groups, Annual Surveys, Audits, etc.

Perform administrative tasks within the RFX team and/or support the interns with such tasks, as required.

Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.

Content Management:

Manage the Loopio Content Management system to ensure the content is up-to-date and accurate.

Develop, write, and edit content independently and with internal stakeholder teams; and capturing new content in Loopio

Manage the maintenance of the team’s intranet sites and wikis

Develop written and video training materials, and take a lead role in providing training to internal teams on how to use the Loopio system, Writing Best Practices, RFX Team Training (Internal and External)

3-5 years of experience in Sales Operations, Proposal drafting

Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.\

Proposal writing, proofreading, and editing skills

High accuracy and meticulous attention to detail.

Excellent written and verbal communication skills.

Excellent proofreading abilities.

Able to work well under pressure and respond to fast changing priorities and deadlines.

Highly organized and able to manage multiple tasks and projects simultaneously.

Strong interpersonal relationship building skills.

Strong analytical skills with the ability to problem solve and make sound decisions.

A strong team-player with the ability to engage with all levels of the organization.

Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).

Experience with CRM Tools (e.g. Salesforce) and other tools/systems (e.g. Jira, Lucid Charts)

Entrepreneurial mindset and comfortable in a flat organization.

If you got this far, we hope you're feeling excited about this role Even if you don't feel you meet every single requirement, we still encourage you to apply.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology

We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com . By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy . Click here to learn more about what happens with your personal data.