Senior Administrative Assistant

1 month ago

Port Coquitlam, Canada Ledcor Construction, Inc. Full time

Description

Job Summary:

As the Senior Administrative Assistant, you will be responsible for providing a variety of both routine and confidential administrative tasks to support our Senior Vice President & other Senior Leaders within Human Resources.

In this position, you will be part of a busy, vibrant HR team with over 100 employees across Canada and the USA. You will be given autonomy and work with limited supervision to provide solutions within established procedures and practices to the many unique opportunities and challenges faced by our HR leaders.

You have extensive office experience in a fast-paced environment, and you feel most rewarded when you can support your team and suggest innovative ways to get the work done. You’re looking for your next challenge and valuable experience within a reputable company.

We are committed to the long-term success and wellbeing of our employees. Our total rewards package is designed to provide compensation and benefits programs that support your health, wellness, and financial security. Including items such as competitive salaries and profit-sharing program; exceptional health, dental, vision plans, life and disability coverages; comprehensive retirement plans, generous vacation and leave, family support benefits, mental health resources, and more. We offer ongoing employee training and development, team building and career growth opportunities.

Bring your extensive administrative experience to this impactful role at Ledcor and join our True Blue team in Vancouver today

Essential Responsibilities

  • Perform administrative tasks for the SVP HR such as managing calendar, arranging travel, preparing expense reports, handling invoices, coordinating mail and couriers, ordering office supplies, computer and other communication products
  • Ad-hoc calendar management & travel arrangements for the wider HR Leadership team
  • Schedule and coordinate meetings for the SVP HR including the facility, venue, and resource booking, compiling required materials, and planning catering and team engagement activities
  • Draft, edit, and prepare correspondence, reports, meeting minutes, presentations, and other documentation on behalf of the SVP HR
  • Organization of HR team building events - work with the meetings and events team as well as external vendors to prepare contracts for meeting spaces, catering, and planning team engagement activities
  • Support effective HR budget management by reviewing reporting to ensure HR employees are coding expenses to the correct budget categories
  • Implement strategies to further reduce expenditures, including meeting logistics, cell phone usage and other HR costs
  • Communicate with management, staff, and other business contacts, acts as a resource for general HR inquiries, builds and maintains relationships with employees to help the SVP HR
  • Maintain and update various contact and distribution lists for the HR team and carry out a range of diverse and sensitive administrative and operational duties within the team

Qualifications

  • 5+ years’ experience within a Senior Administrative or Office Manager position
  • Previous experience with event logistical planning is a must-have for this position
  • Strong verbal and written communication skills, able to build rapport and connect with leaders and employees at all levels
  • Excellent organizational and planning skills; able to juggle multiple priorities in a dynamic environment.
  • Excellent attention to detail and accuracy
  • Ability to maintain the highest standards of confidentiality
  • Able to work with limited supervision – enjoys working both independently and as part of an extended team, collaborating well with others and willing to pitch in where needed
  • Takes initiative – makes suggestions on how to improve processes and “get things done”
  • In-depth knowledge of MS Office applications, including OneNote, Word, Excel, Outlook, PowerPoint, Teams, SharePoint, ImageNow, Concur, Workday
  • Ability to take initiative to liaise with other departments and/or external resources including hotels and other venues for meeting spaces and team building activities
  • Experience leading volunteers and ability to delegate logistical tasks to the volunteers who assist with larger HR events

Additional Information:

Company Description

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes. 

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page . Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email .

1055 West Hastings St,Vancouver, BC

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