Senior Specialist, Contracts Administration

K+S Potash Canada (KSPC) is part of the K+S Group, with headquarters in Saskatoon, Saskatchewan; a solution potash mine and production facility located near Moose Jaw and Regina, Saskatchewan; and a potash handling and storage facility operated in partnership with Pacific Coast Terminals in Port Moody, British Columbia. We acknowledge that our Saskatchewan offices and facilities are located on Treaty 4 and Treaty 6 land. These are the territories of the Cree, Salteaux and Sioux, and the homeland of the Métis people. Our Port Moody operation is located on the land of the Coast Salish peoples, including the Kwikwetlam, Tsleil-Waututh, Squamish and Musqueam First Nations. Our organization is committed to having long lasting and deeply rooted relationships with Indigenous people and communities, and is proud to provide job and business opportunities for local people and businesses.

Reporting to the Director, Procurement & Corporate Affairs, t he Sr. Specialist, Contracts Administration is responsible to oversee contract administration processes from contract execution through to the completion of the Service, Supply and Construction contract demobilization. The Sr. Specialist, Contracts Administration will primarily oversee the development and implementation of contracts administration strategy on a project-by-project basis, understanding the implications at a portfolio level. This effort will include defining roles and responsibilities of contracts administration for key projects and assigning internal and external resources as required. The Sr. Specialist, Contracts Administration will oversee the administration of contracts at various levels, providing guidance on dispute management, invoice management, and relationship management with internal and external clients. The Sr. Specialist, Contracts Administration will be the responsible contracts administrator for complex projects including, reviewing and managing payment claims and related invoices, negotiating Change Orders, back charges and non-conforming work, Labour Equipment Material (LEM) reconciliation. Additional responsibilities include, but are not limited to:

Oversee contract administration processes and resource allocation - 40% :

Develop, implement, and refine the contracts administration process and related procedures in coordination with the Projects and Contract Management team, as well as define the interactions related to Responsible, Accountable, Consult and Inform (RACI) within the, Projects, Finance, Procurement teams and other KSPC Stakeholders.

Provide expertise support to contracts formation strategy and in assessing owners team capacity for executing the strategy

Working with the Leaders of Program Delivery and Project Services (Project Management Office), develop strategies to allocate and assign resources for contracts administration on a project-by-project basis

Manage contract administration work of individuals performing contracts administration across KSPC’s project portfolio

Develop, implement, and refine contract administration KPIs and performance reporting for specific projects and across the portfolio

Participate in project kick off meetings and steercos, as required

Coordinate and develop business relationships with internal and external clients - 20% :

Ensure clarity of roles and expectations for inputs into contracts administration and contract management

Ensure coordination with Cost Control and projects regarding project controlling, estimating, and forecasting

Develop and maintain relationships with internal resources who can support and implement contracts administration at KSPC

Develop and maintain relationships with external service providers who can support and implement contracts administration practices at KSPC

Ensure maintenance of positive relationships with contractors throughout contract execution

Administration and monitoring of select complex project contracts - 40% :

Oversee administration of materials, equipment, and services contracts

Administer and follow the Contract strategy for named contract throughout the project lifecycle

Act as liaison between the Owner’s team and the contractors on the site for all change requests, change orders, amendments, notices invoicing, progress claims, and other contractual correspondence during execution

Review, interpret, and analyze contract documents to support enforcement of the contract execution per contracted terms

Identifies and advises on the resolution of a range of critical contract issues including contractor performance

Follow KSPC procedures and ensure that all Contract activities are in the best interest of KSPC

Prepare documentation to negotiate unsubstantiated claims with the contractors

Lead negotiations with contractors and suppliers on all invoicing, invoicing discrepancies, progress disputes, change order negotiations, contract amendments, LEM’s

Anticipate and proactively mitigate risks associated with contract performance, including vendor evaluation

Support the warranty management process, escalating issues as necessary

Assist with the coordination of administration and distribution of records in compliance with audit standards

Audit invoicing and assure compliance with contract terms including use of interim Payment Certificates

Ensure contractor’s work, reporting, scheduling, progressing payments are performed in accordance with contract requirements

Attest Contractor invoices in compliances with the established contract terms

Perform Close-out of the contracts as required including Final account and holdback release

Ensure identification and management of changes, back charges, non-confirming work are executed properly with each contract, including execution of process contract variations, change orders

Assist with the contractor de-mobilization process as necessary

Collaborate with Accounts Payable for vendor invoicing discrepancies, holdbacks, short payments, and achieving discounts

Our company values and recognizes the diversity of the workforce and encourages individuals with the equivalent combination of education and work experience. The ideal candidate will have:

University degree, specializing in business administration, purchasing or supply chain management

7+ years of demonstrated experience in the contract administration of large multi-million-dollar contractual construction agreements

Relevant designation considered an asset: CCCA, CCCM, SCMP, or other relevant designation

Strong attention to detail

Ability to work under pressure with tight timelines

Strong liaising and relationship management skills

Employment is subject to successfully completing KSPC's pre-employment checks which may include criminal record check, education verification, and drug & alcohol testing.

To ensure consideration for this role, please apply by June 23, 2024.

By living our common K+S values across all our locations in the world: We are optimistic about our future, collaborative in building it, and with our entrepreneurial spirit, we aim to dig deeper and reach higher. We remain agile in an ever-changing world. We are innovative, turning obstacles into opportunities – and we do it all in ways that are safe and sustainable, protecting future generations.

We are committed to being a company where every employee can contribute, grow and thrive, and where we reflect the diverse communities in which we live and work. We are working toward a truly inclusive environment, because we know that the amazing array of differences in our backgrounds, competencies, experiences, race, gender, age, beliefs, sexual orientation, identity and their intersections is key to the longevity, sustainability and growth of our organization.

In a career with K+S Potash Canada (KSPC), you can look forward to:

Good People and Great Culture

Have the opportunity to be part of a team committed to building a new and diverse culture. At KSPC we are growing our operations, delivering exciting new opportunities, and investing heavily in the communities where we live and work.

Challenge and Growth

We support your growth potential (support of professional development) and recognition of performance.

Valuable Compensation

Our total target compensation is competitive and benchmarked to the market. We have a Pay for Performance philosophy that includes two components, fixed (base) pay and short term incentive (bonus) that rewards employees for their contributions towards corporate, team and individual successes.

Supporting Benefits

A comprehensive, employer paid, benefits program which includes Life, Disability, Health and Dental as well as competitive Retirement benefits, Employee and Family Assistance Program PLUS great extras such as, paid work time to help out in your Community (volunteer with a sports team or a charity of your choice) and company money to allocate to your favourite charity A Health Spending Account for extras, like more expensive glasses, and the Wellness Account covers recreational items, like your park camping fees, hunting or fishing license, and can help pay for your gym membership.