Administrative Assistant – Secretary-Treasurer’s Office

3 weeks ago

Abbotsford, Canada St. Clement's School Full time

The Abbotsford School District is located on the traditional and unceded territory of the Stó:lō people, the Semá:th First Nation and Mathxwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they ar e the original caretakers.

Why Abbotsford?

Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views.

Why the Abbotsford School District?

Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 19,000 students. We provide a workplace that fosters creativity, inspires excellence, and challenges everyone to embrace growth.

Working in public education is both challenging and rewarding, but at the Abbotsford School District we truly believe that every one of our employees has the opportunity to help children learn, grow, and succeed.

Position Summary:

Reporting to the Secretary-Treasurer and working under the general direction of the Executive Assistant to the Secretary-Treasurer, the Administrative Assistant provides administrative support for the Board of Education and the Secretary-Treasurer’s Office.

Responsibilities:

  • Organizes and maintains student records, file room, and database.
  • Liaises with schools and external stakeholders, including legal requests, regarding student records and responds to file requests.
  • Assists the Executive Assistant with Freedom of Information requests.
  • Maintains Board Trustees’ calendars, coordinates event attendance and travel arrangements, and processes expenses.
  • Attends Board committee meetings as required and takes minutes of such meetings.
  • Plans and organizes meetings including scheduling, room booking and catering, assisting with meeting preparation, and recording meeting minutes.
  • Maintains administrative policies and procedures by compiling and implementing revisions and publishing updates on the school district website.
  • Maintains insurance records and ensures reporting requirements are met.
  • Assists with the planning and coordination of district events and provides on-site support.
  • Provides administrative support to Human Resources department as required. (collective bargaining minutes, grievance reports, etc)
  • Files and organizes documents and maintains filing systems.
  • Conducts research, compiles documents, and prepares reports.
  • Maintains records of all legal costs.
  • Performs general office duties such as ordering supplies.
  • Maintains a high degree of discretion and confidentiality.

Qualifications:

  • Diploma or certificate in Office Administration or relevant discipline and 3 years’ recent, related experience. An equivalent combination of education and experience will also be considered.
  • Excellent interpersonal, verbal, and written communication skills with the ability to communicate and build relationships with a diversity of people.
  • Excellent client service orientation.
  • Demonstrated ability to exercise tact, judgement, and discretion and effectively manage confidential matters.
  • Effective organizational, time management, and problem-solving skills.
  • Ability to work under pressure and manage competing priorities and demands.
  • High attention to process and detail.
  • Demonstrated ability to work independently and as part of a team.
  • Advanced skills in computer applications including the MS Office suite (Word, Excel, Outlook, SharePoint, Teams).
  • Valid BC Class 5 Driver’s license.
#J-18808-Ljbffr

  • Administrative Assistant – Secretary-Treasurer’s Office

    3 weeks ago

    Abbotsford, Canada ApplytoEducation Full time

    The Abbotsford School District is located on the traditional and unceded territory of the Stó:lo people, the Semá:th First Nation and Mathxwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they ar e the original caretakers. Why Abbotsford?Located under an hour from Vancouver, the...

  • Administrative Assistant – Secretary-Treasurer’s Office

    2 weeks ago

    Abbotsford, Canada Abbotsford School District Full time

    The Abbotsford School District is located on the traditional and unceded territory of the Stó:lo people, the Semá:th First Nation and Mathxwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they ar e the original caretakers. Why Abbotsford?Located under an hour from Vancouver, the...

  • Executive Office Assistant

    7 days ago

    Abbotsford, Canada AB VFX INC. Full time

    Executive Office Assistant This is a full time, 35 hours a week Monday - Friday role that will give you the skills you need to succeed in Media Industry once you move up. ?This is an on-site position.?Job Location : Abbotsford BC **Requirements**: - High school diploma or GED. - Proficiency in English - Formal qualification in office administration,...

  • Accounting Assistant

    7 days ago

    Abbotsford, Canada School District #34 (Abbotsford) Full time

    COMPETITION NO. S 23 CLK 042 REG The Abbotsford School District is located on the traditional and unceded territory of the of the Stó: lo people, the Semá: th First Nation and Mathexwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers. Why...

  • Secretary, Bc Cancer, Abbotsford Bc

    1 week ago

    Abbotsford, Canada PHSA Full time

    **Secretary,** **BC Cancer,** **Abbotsford** **BC** Are you a well organized person with strong administrative skills? The Secretary provides secretarial and administrative support within a team setting. **What you’ll do** - Receive calls from all sources including patients; refer calls to other parties or provides information as appropriate and: a....

  • Administrative Assistant

    4 weeks ago

    Abbotsford, Canada Green Fanfare Inc Full time

    They are a Canadian employee-owned company that has a "people-first" company culture with a strong focus on collaboration. They are a group of dynamic and creative employees with a variety of technical and scientific environmental backgrounds. Driven by its people, all employees have a seat at the table. The company is led by a team of scientists, and they...

  • Secondary School Secretary

    7 days ago

    Abbotsford, Canada MEI Schools Full time

    Secondary School Secretary (Continuing Part-Time - 22.5 hours/week) MEI Secondary School requires a Continuing Part-Time Secretary with an expected start date of December 13, 2023. This position will be 4 days/week - three 5-hour days (8am-1pm) and one 7.5-hour day on Fridays (8am-4pm). This position will include a variety of clerical tasks and...

  • Administrative Assistant

    4 days ago

    Abbotsford, Canada S.M. YARROW TRUCKING LTD. Full time

    Education: College/CEGEP - Experience: Experience an asset **Tasks**: - Delegate work to office support staff - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and...

  • Administrative Assistant, Clinical Operations

    6 days ago

    Abbotsford, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $31.56 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...

  • Clerk Typist/office Assistant

    6 days ago

    Abbotsford, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our team of 43,000 staff, medical staff and volunteers is...

  • Clk 09r

    4 days ago

    Abbotsford, Canada BC Public Service Full time

    Posting Title- CLK 09R - Training Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- On-Site- Location- Abbotsford, BC V2S 1H4 CA (Primary)- Salary Range- $26.68 - $30.06 hourly- Close Date- 6/26/2023- Job Type- Regular Part Time- Temporary End Date- 9/13/2024- Ministry/Organization- BC Public Service -> Public Safety & Sol General-...

  • Secretary - St. James Elementary

    6 days ago

    Abbotsford, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Details WHY WORK WITH THE CISVA - Work in a faith-based and culturally diverse school environment - Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental - Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer - If you...

  • Administration Officer

    2 weeks ago

    Abbotsford, Canada APT Consulting Limited Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada SAFELITE AUTO GLASS LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada Navdeep Aulakh Personal Real Estate Corporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Officer

    2 weeks ago

    Abbotsford, Canada Cancomm Contracting Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as...

  • administration officer

    4 weeks ago

    Abbotsford, Canada Navdeep Aulakh Personal Real Estate Corporation Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada Galaxy Roofing Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Officer

    4 weeks ago

    Abbotsford, Canada Aim Auto Glass Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...

  • Administration Officer

    4 weeks ago

    Abbotsford, Canada FIVE CORNERS FURNITURE GALLERY Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...