Recruitment & Onboarding Specialist
3 weeks ago
Position: Recruitment & Onboarding Specialist
Reports to: Human Resources Manager
Location: Various (Potential for Remote/Hybrid )
Job Brief:
The Recruitment and Onboarding Specialist is a part of the Human Resources Department and responsible for delivering and executing on recruitment and onboarding initiatives. Are a key driver in the talent acquisition strategy and workforce planning for Control Tech operations in Canada and the United States.
Duties & Responsibilities:
- Consult with hiring managers and supervisors to determine specific job requirements, staffing needs and key information before recruiting.
- Maintain successful recruiting strategies, interviewing and testing programs; advise hiring managers/Supervisors on candidate interviewing and selection process.
- Manage ATS System and maintain appropriate tracking methods and processes.
- Utilize internal ATS system for posting jobs, managing candidate selection and reporting status of candidates in the recruitment process, including closing filled job postings.
- Use external job boards as required, and social media to build a pipeline of qualified candidates for current and future hiring needs.
- Advertise, source, screen and shortlist resume and qualified applicants using the internal ATS System.
- Prepare offers of employment.
- Respond to phone, email, and all other recruitment related inquiries while maintaining a high degree of customer service and professionalism.
- Anticipates the needs of recruitment and sourcing candidates, make recommendations, and establish recruitment strategies and initiatives by country, region, and technical role.
- Support the planning and execution of Control Techs recruitment strategy, including attending company recruitment events, open houses, and job fairs at various locations,
- Identify when recruitment challenges persist and collaborate with the Human Resources Manager, Hiring Managers, VP, of Business Development and the BD team in proposing solutions.
- Resourceful, systematic and the ability to work under pressure with competing priorities with a variety of technologies and sourcing strategies.
- Identify areas of improving efficiency and quality for recruiting high-turnover positions.
- Complete various reports and collect recruitment stats to be shared with various stakeholders.
- Facilitate the onboarding administrative processes, assist new hires with onboarding process and ensure all documentation has been completed and required certifications and documents are collected during the onboard process.
- Onboard new hires into various systems, IFS, IT Partners, etc.
- Ensure proper documentation and filing convention for all new hire employee files is completed.
- Other duties as required.
Required Skills & Abilities:
- Excellent professional verbal and written communication skills.
- Highly proficient in using the Microsoft Office Suite (Excel, PowerPoint, Word).
- Experience in behavioural and situational based interviewing techniques.
- Experience with both high-volume as well as strategic recruitment, preferably with experience in both.
- Be self-motivated with sound decision-making and problem-solving skills; have an aptitude for analyzing situations and formulating solutions.
- Exceptional administrative and organizational skills with a high level of accuracy and attention to detail.
- Demonstrates sound work ethics, cultural awareness, honesty, and confidentiality with regards to private and sensitive information.
- Attention to detail and ability to multi-task in a fast-paced environment.
- Excellent organizational skills and attention to detail.
- A positive and proactive approach towards problem-solving and meeting challenges.
- Strong computer skills with demonstrated experience with Microsoft Office Suite, HRM (ARCORO) software, and ATS (ARCORO) software.
Qualifications:
- 3 years experience in a Recruitment role (Experience in the E&I or Oil and Gas industry is an asset)
- Experience and knowledge of Technical Trades and Apprenticeship Programs would be considered an asset.
- Ability to handle confidential information ethically with integrity and professionalism.
- Ability to find independent solutions to problems and anticipate recruitment and talent acquisition needs.
- Ability to travel within Canada and United States as required.
Education:
- Bachelor’s degree/Associates Degree, Diploma or Certificate in Human Resources/Recruitment/ Business Administration or relevant field.
- Combination of Human Resources/Recruitment /education or experience in a similar role.
Leadership Behaviors (expected of Leaders at all levels in Control Tech) :
- Create Clear Direction; Creates a clear path forward with a drive to win and focus on results, champion’s the Mission, Vision and Brand of Control Tech. Engages and communicates with all employees what the direction of the company and how their actions contribute.
- Model; Demonstrates the behaviors and attitudes required for success, prioritizes time to focus on high value activities, learns continuously and creates this condition for their team.
- Partner; Delivers on and manages promises to co-workers and employees, appropriately involves others in decision making that affects them.
Self Management Behaviors (expected of all people in the Control Tech family) :
- Self Awareness; Recognizes impact on others, knows strengths and limitations, sense of self worth and confidence.
- Self Control; Disruptive emotions and impulses are in check, maintains consistency with core values.
- Maintains Motivation; Strives to learn, to improve and to be successful.
- Listening and Speaking Respectfully; Listens generously - clarifies meaning and intent, speaks straight and respectfully.
- Collaborator; Works effectively on teams with a wide variety of people, resolves conflict directly and productively, contributes to the success of others.
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