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Sales Administrator, Foxridge Homes Metro Vancouver

3 months ago

Surrey, Canada Foxridge Homes Metro Vancouver Full time
Title: Sales Administrator

Location: Office is located at 177B Street, Surrey, BC

At Foxridge Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.

Job Overview

Reporting to the Sales Manager, as the Sales Administrator you will support the new home sales process. As an integral part of the sales team, you provide administrative support throughout the sales process from beginning to end, ensuring efficient flow of sales documentation and information.

Your day-to-day responsibilities will include:

Providing administrative support to Sales team, including generating reports, monitoring key sales metrics and coordinating appointments with Design Centre.
Assisting in identifying and implementing sales process improvements to enhance productivity.
Maintaining and updating database for sales records and documentation, such as sales offers, addendum, deposits, cancellations, lot hold etc. to ensure accuracy of information.
Reviewing sales documents ensuring completeness and accuracy of information.
Preparing customer files and reviewing closing statements ensuring sales align with deposits received.
Reviewing Statement of Adjustments and coordinating with lawyers to prepare legal documents and reviewing customer change forms, creating and adjusting entries in system.
Entering pricing into New Star Sales, updating changes to sales documents and notifying Sales Team.
Preparing and submitting commission documents to Sales Manager for approval. Generating salary and hourly details for sales staff.
Updating, maintaining, and providing customer information for the Avid Ratings customer survey platform.
Providing other administrative support as required.

As our ideal candidate, you are

Organized; you effectively manage your time while balancing multiple priorities.
A strong communicator; you clearly express your thoughts in conversation and in written communication.
An active listener; you seek to understand and listen to others in a non-judgmental way.
Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

High School Diploma, or equivalent.
3 years of administrative assistant or sales administration experience.
Satisfactory verification of criminal record check.
Comfortable using office equipment, Microsoft Office programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint), CRM and sales software (NewStar, LotWorks, HubSpot etc.).

What We Value

Creating trusting and successful working relationships.
Setting clear, measurable and achievable goals.
Cooperating with team members in an open, positive and respectful manner.
Staying current with technical job skills.
Taking responsibility for the outcomes of decisions and actions.

Work Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

About Us

Foxridge Homes BC is an award-winning division of Qualico , one of Western Canada's largest fully integrated, privately owned real estate companies, with over 70 years of experience. Every year, more than 3,000 families across Canada choose Qualico as their homebuilder.

At Foxridge Homes, our focus is on building quality single-family homes and non-strata rowhomes, made possible by our talented team of experienced professionals, most of whom have been with the company for many years. This, coupled with our highly skilled long-term trade partners who are all dedicated to offering thoughtfully designed plans, quality materials, and solid value contribute to building a great new single-family home with more style, more choice and more value.

As Metro Vancouver's largest and most trusted single-family homebuilder, our communities can be found across the Lower Mainland including Coquitlam, Langley, and South Surrey. To learn more, click here.

Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.

Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

If you don't meet all the requirements listed, we still encourage you to apply, as we're eager to meet individuals who are aligned with Foxridge Homes' commitment to being the largest and most trusted single family production home builder in British Columbia with a reputation for building timeless, high quality, and energy efficient homes.

Closing date: July 15, 2024