Global Meetings and Events Project Manager

3 weeks ago

Mississauga, Canada AstraZeneca Full time

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking, and innovation – ultimately providing employees with the opportunity to work across teams, functions, and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm, and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet, and our business are interconnected, which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

We are a diverse, inclusive, and innovative group who identify, build, and deliver excellent shared services (which everyone can leverage) to enable AstraZeneca to grow and change at speed. We are passionate about simple process – making it easier to get vital repeatable services done – for our patients, for our customers, for our teams.

We focus on providing exceptional value that contributes to our company’s success and future by freeing up the business (our customers) to push the boundaries of science to deliver life-changing medicines for patients. With the accomplishments, commitment, and passion that you bring, I’m excited about what we will achieve together towards realizing AstraZeneca’s bold ambition.

What you will do in this role:
  1. End-to-end accountability to plan and execute internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda, and on-site support
  2. Understand the business priorities and AstraZeneca culture including regulations, policies, and reporting requirements
  3. Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, with the ability to work across time zones (some early starts/late evenings or weekends may be required)
  4. Source and recommend virtual meeting formats to achieve desired meeting output, suggesting new technologies as appropriate
  5. Identify creative solutions to find cost-saving opportunities while adapting to ever-changing business needs, policies, and laws
  6. Manage internal compliance processes on behalf of the business owner; guide and direct business owner on process and requirements
  7. Be an active member of the broader GME team to provide benchmarking, best practices, and knowledge sharing
  8. Effectively manage external vendors and internal stakeholders while establishing collaborative relationships
  9. Travel to and support off-site event delivery and execution when required (up to 30%)
Essential Qualifications:
  • Bachelor's Degree in related field
  • Experience with large meeting and events planning (100+ attendees)
  • Demonstrated financial/budget proficiency
  • Have a compliance mindset with a strong focus on adherence to industry guidelines, company policies, and financial transparency
  • Proven ability to act independently and be resourceful in approach to problem-solving
  • Strong communications, negotiation, and influencing skills; ability to lead to desired outcomes
  • Proficiency in MS Office tools (Word, PowerPoint, and Excel)
  • Ability to travel by airplane, boat, rail, and/or car when required approx. 20-25%
Preferred Qualifications:
  • Pharmaceutical meeting planning experience
  • Experience with meeting industry technology a plus (CVENT)
  • Certified Meeting Planning or Certified Meeting Management Certification
  • 5+ Years in Meeting management, Project Management, and/or Travel industry experience

Great People want to Work with us Find out why:

Are you interested in working at AZ, apply today

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment, and selection process and may be requested by emailing.

Date Posted: 24-May-2024

Closing Date: 06-Jun-2024

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