Executive Secretary
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About the Role
Our client is seeking a highly professional and discreet Executive Secretary to provide essential support to senior leadership in Kimberley . This role demands exceptional organizational abilities, impeccable communication skills, and a proactive approach to managing the administrative needs of executives. You will be responsible for managing complex schedules, coordinating meetings and travel, preparing correspondence and reports, and acting as a key liaison. The ideal candidate will be adept at handling confidential information and maintaining a high level of professionalism in all interactions, contributing to the efficient functioning of executive operations in the Northern Cape.
Key Responsibilities
- Manage and maintain executive calendars, coordinating appointments, meetings, and travel itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize communications, directing them appropriately and responding on behalf of executives when authorized.
- Organize and maintain confidential filing systems, both physical and electronic.
- Coordinate logistics for executive meetings, including room bookings and catering.
- Act as a primary point of contact for internal and external stakeholders interacting with executives.
Requirements
- Proven experience as an Executive Secretary or Senior Administrative Assistant.
- Exceptional organizational skills and meticulous attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills, with a professional and polished demeanor.
- Discretion and ability to handle sensitive and confidential information.
Benefits
- Competitive salary and potential for annual bonuses.
- Comprehensive medical aid and retirement fund options.
- Opportunities for professional development and training.
- A professional and supportive work environment in Kimberley .
- Hybrid work model for a flexible work-life balance.
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