Legal Assistant

Legal Assistant for well established plaintiff personal injury law practice client, downtown Toronto.

Job Type: Permanent Full-Time.

Existing Vacancy: Yes.

Compensation: From $55,000 to $75,000 per annum according to experience.

Regular Work Hours: 7.0 hours per day not including 1 hour lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location: 100% onsite at Client's Downtown Toronto office, near TTC station.

Responsibilities Summary:

Provide legal administrative support services to a well established plaintiff personal injury litigation practice focused on both Accident Benefits and Tort litigation. Will support three senior lawyers, working in coordination with another senior legal assistant.

• Manage Accident Benefits and Tort files from intake through litigation and trial preparation.
• Prepare pleadings, affidavits, productions, motion materials, and other litigation documents.
• Conduct extensive dictation/transcription with strong speed and accuracy.
• Coordinate calendars, appointments, discoveries, mediations, IMEs, and client meetings using Calendly and internal systems.
• Prepare and manage filing deadlines in accordance with the Rules of Civil Procedure
• Communicate professionally with clients, insurers, medical offices, opposing counsel, and experts.
• Utilize PC Law for file management, billing, and related administrative tasks.
• Maintain physical and electronic file records with accuracy and organization.
• Additional personal injury legal assistant responsibilities as required.

Qualifications:

Education: Diploma in Legal Administration or related field, or applicable combination of work experience and education.

Preferred Work Experience: Between 3-7+ years of experience supporting a personal injury (AB and Tort) practice.

Preferred Sector Experience: Law Firm experience required.

Technical and Language Skills Requirements:

• Fast and accurate typing skills and attention to detail (will be tested).
• Advanced proficiency with Microsoft Word (may be tested).
• Sound knowledge of legal terminology (may be tested).
• Proficiency with WordPerfect an asset.
• Proficiency in PC Law, WordPerfect and Calendly (preferred).
• Experienced in managing and organizing physical paper files in addition to digital records.
• Proficient English communication skills, both written and verbal, including strong business writing skills and excellent spelling, grammar, proofreading and syntax.

Task -Based Qualifications and Additional Attributes:

• Experience with both Accident Benefits and Tort claims, demonstrating a clear understanding of their differences.
• Strong knowledge of Ontario Rules of Civil Procedure and documentation requirements.
• Experience with LAT matters and mediation preparation.
• Familiarity with insurer correspondence and medical documentation.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Proven ability to professionally handle confidential information and exercise good judgment in the interpretation and application of instructions and organization policy.
• Superior attention to detail and an organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a diverse range of professional contacts and clients.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, at client's downtown Toronto office.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References.