Chief of Personal and Executive Operations
3 days ago
You will be supporting a couple with a portfolio of companies in the real estate and lending space.
Job Description : As the Chief of Personal & Executive Operations , you will provide high-level strategic and operational support, ensuring seamless execution across both business and personal domains. This role blends the responsibilities of a Chief of Staff, Executive Assistant, and Personal Operations Manager , allowing for a highly efficient and well-structured environment
Location: Hybrid - in person and remote, St Thomas/London, ON
Schedule & Availability: Full-time (40 hours/week), flexible 8-4 but skewed to more of a morning rhythm. Monday to Friday (90% of the time), with occasional weekend availability as needed.
Responsibilities :
- Act as a strategic partner, seamlessly integrating business and personal operations.
- Maintain an exceptional level of detail and organization, ensuring nothing slips through the cracks.
- Manage a diverse portfolio of companies and projects within the real estate and lending industries.
- Oversee and execute strong project management, ensuring efficiency and follow-through.
- Anticipate needs and proactively problem-solve before issues arise.
- Maintain a calm, composed approach, even in high-pressure situations.
- Communicate with absolute clarity, ensuring alignment across all responsibilities.
- Foster a culture of feedback and continuous improvement.
- Possess a keen sense of perception, picking up on nuances and unspoken needs.
- Operate with a protective, forward-thinking mindsetanticipating challenges, minimizing risks, and ensuring everything runs smoothly behind the scenes.
- Manage investor relations, keeping stakeholders informed and engaged.
- Oversee file management and organization for seamless access to critical information.
- Lead and coordinate construction management efforts, ensuring projects stay on track.
- Handle inbox management, prioritizing and responding with efficiency.
- Oversee all aspects of planning, from travel and scheduling to key business and personal logistics, ensuring everything runs smoothly.
- Provide comprehensive personal support, ensuring every detail is managed seamlessly and proactively.
- Hire, onboard, and manage additional team members as necessary to support operations.
- Provide dedicated support to the principal, ensuring their business and personal operations run seamlessly, while also offering secondary support to their spouse and business partner as needed.
Qualifications
Must have 5 years in related industry experience (real estate, project management, operations or administration)
Proficient in Microsoft excel and the google workspace
Strong leadership skills
Preferred : proficiency in real estate development and/or mortgages
by Jobble
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