Remote HR Coordinator

Job Title: HR Coordinator 
Reports To: Human Resources Manager 
Employment Type: Permanent, Full-Time 
Location: Thornhill, ON (Hybrid)  
Salary: $50,000 - $60,000 (plus benefits & vacation)  

About Us: 

At WellnessLiving, we empower health and wellness business owners to turn their passion into thriving businesses. Our mission-critical software supports thousands of entrepreneurs and millions of clients worldwide on their wellness journeys. We’re a customer-first company that values excellence, accountability, and adaptability, and we’re looking for people who thrive in a fast-paced environment and want to make a meaningful impact in the wellness industry. 

Our culture is guided by four core values that shape how we work and grow together: 

Customer First – We approach every challenge with a deep commitment to our customers’ success and happiness. 

Excellence – We hold ourselves to a high standard and strive for exceptional execution in everything we do. 

Accountability – We take ownership of our decisions, actions, and results. 

Adaptability – We embrace change, stay flexible, and continuously evolve in a dynamic world. 

If these values resonate with you and you meet the qualifications for this role, we’d love to hear from you 

About You:

You are a highly organized, detail-oriented, and people-focused HR professional who enjoys supporting smooth day-to-day HR operations. In this role, you will coordinate administrative tasks across HR, recruitment, and onboarding while helping create a positive experience for employees, candidates, and new hires. You bring strong communication skills, sound judgment, and a warm, professional approach, with the confidence to manage confidential information, juggle multiple priorities, and facilitate onboarding sessions or meetings. 

Key Responsibilities: 
 
HR Administration & Employee Support 

• Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.  
• Maintain accurate employee records, HR files, and documentation within the HRIS, ensuring information is up to date and handled in accordance with company policies and applicable legislation. 
• Support the preparation, tracking, and organization of HR documents, forms, reports, and employee communications. 
• Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.  

Recruitment & Talent Acquisition 

• Support the recruitment process by assisting with candidate sourcing, resume screening, interview scheduling, candidate communication, and applicant tracking. 
• Coordinate background checks, reference checks, and other pre-employment requirements, ensuring timely completion and proper documentation.  
• Contribute to recruitment-related initiatives aimed at improving the candidate experience, including candidate surveys and employer branding platforms such as Glassdoor.  
• Collaborate with the HR team to identify opportunities to improve recruitment coordination, process efficiency, and overall hiring support.  

Onboarding & New Hire Experience 

• Coordinate onboarding requirements, timelines, and logistics in collaboration with hiring managers and the HR team.  
• Organize and facilitate new hire orientation and onboarding activities, including introductory meetings and presentations.  
• Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.  
• Ensure a smooth, welcoming, and consistent new hire experience by ma