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Subcontractor Administrator

4 weeks ago

Toronto, Ontario, Canada Scarborough Transit Connect Remote Work Freelance Full time

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rails and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of the Scarborough Transit Connect project, we are looking for a qualified Subcontractor Administrator to join our team. The working location of this position is either in STC main office (100 Consilium Pl, Scarborough) or a site trailer office.

What You Will Do:

  • Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or contractual difficulties.
  • Work with subcontractors to determine subcontract rates and resource list.
  • Ensure subcontractors operate on a transparency principle related to all rates and change requests.
  • Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
  • Administer information programs to ensure mutual understanding of subcontract terms and conditions.
  • Ensure subcontractors' compliance with subcontract requirements.
  • Verification and negotiation of variations, claims and change issues with subcontractors.
  • Identification and implementation of record keeping validating potential change orders.
  • Keep record of change management/issue logs and provide summary reports.
  • Handle variation/rate changes and delay issues.
  • Ensure timely and accurate contractual correspondence.
  • Identification and tracking of deliverables.
  • Maintaining excellent relationships with client, stakeholders, and subcontractors.
  • Participate in subcontractor kickoff meetings and review meetings and maintain meeting minutes.
  • Source suppliers and subcontractors, ensuring that the selected company is qualified to provide the material and/or service required.
  • Work with engineering consultants to ensure their commercial deliverables meet project requirements.
  • Administer requirements of Contractor warranties, insurance and bonds.
  • Administer closeout of subcontracts in coordination with related stakeholders.
  • Other duties that may be assigned, including but not limited to, progress payment, payment coordination, schedule monitoring, claims administration, etc.

Experience You Will Bring:

  • Civil Engineering / Construction / Legal / Business Administration related post-secondary education or an equivalent combination or relevant technical training and experience.
  • 4+ years of experience in contract administration and coordination; preferably rail transit project or large scale infrastructure (Hydro, Renewable Energy, Oil & Gas, Power, etc) experience would be a strong asset.
  • Experience with cost reimbursable subcontracts and time and material subcontracts is strongly recommended.
  • Experience preparing and issuing subcontracting documentation is required.
  • Strong awareness of construction and contract change law.
  • Strong business acumen.
  • Effective communication and negotiation skills, both verbal and written.
  • Advanced knowledge in Microsoft Office products.
  • Ability to conduct business ethically and act with discretion when handling sensitive information.
  • Ability to work under pressure and multitask.
  • A dedicated team player with exceptional interpersonal skills.
  • Strong attention to detail.
  • Experience of working with SAP and SharePoint is desired.

Why Join Us?

  • Competitive pay, comprehensive health and dental benefits, and RRSP matching plans.
  • The opportunity to work on one of the most exciting rail projects in Toronto.
  • A wide array of learning and development opportunities.
  • A work environment focused on health and safety.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, color, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at