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Project Administrator

1 month ago

Vancouver, Canada Kasian Architecture Interior Design and Planning Full time

Join Kasian: Where Inspiration Drives Excellence


At Kasian, we believe inspiration is the foundation for everything. From our humble beginnings as a small Western Canadian firm, we have grown into an international, award-winning design organization.


With almost 40 years of design excellence, Kasian is passionate about transforming ordinary spaces into extraordinary experiences. We strengthen connections between people and places by creating built environments that inspire and improve lives. With offices across Canada, we leverage the experience of our 250+ team members to deliver innovative design solutions in multiple market sectors, including commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary, and public opportunities.


Are you looking to take your finance and administration experience in the design realm to the next level? Does working with architects and interior designers on large and small-scale projects across a variety of sectors interest you? Do you have the project management skills to ensure deadlines are met not just by you, but by your entire team? If so, we want to hear from you


We have an opportunity in our Vancouver office for a Project Administrator. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.


Here's what you’ll be doing at Kasian:

  • Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
  • Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
  • Regularly update project budgets
  • Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
  • Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
  • Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
  • Ensure project close-out procedures are completed on a timely basis
  • Provide support to your team with meeting coordination and submission of expenses
  • This role will require getting a reliability-level security clearance. In addition, a secret-level clearance may be required to assist with submitting security clearance applications for staff.


Here’s what you bring to Kasian:

  • At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
  • Basic accounting knowledge obtained through experience or education
  • Experience with Deltek-Vantagepoint would be an asset
  • Advanced Excel and MS Project skills

You are:

  • An excellent communicator
  • Extremely organized and can organize others
  • Able to develop solid working relationships both internally and with clients, consultants, and contractors
  • Able to multitask and prioritize
  • Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
  • Able to work effectively both independently as well as part of a team


Salary starts at $65,000+ per annum, based on a 40-hour work week. Actual compensation is subject to variations due to education, experience, and skill set.


Ready to be part of a leading architectural firm? Please apply or submit your resume to elena.cowan@kasian.com.