administrative support officer
4 weeks ago
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- or equivalent experienceTasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Plan and control budget and expenditures
- Reconcile accounts
- Prepare trial balance of books
- Post journal entries
- Perform clerical duties, such as maintain filing and record systems
- Develop and maintain computer databases
- Carry out administrative and clerical activities (record keeping, scheduling etc.)
- Maintain general ledgers and financial statements
- Prepare other statistical, financial and accounting reports
- Verify accuracy and completeness of data
- Perform backup procedures to ensure data preservation
- Receive and register documents for data entry
- Create digital records using a scanner
- Participate in instructing and assisting users
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsSupervision
- No supervision responsibilityComputer and technology knowledge
- Electronic mail
- Mac OS
- Social Media
- Accounting software
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Google Drive
- MySQL
- MS Access
- Data manipulation and analysisArea of specialization
- Project management
- AccountingWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detailPersonal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
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