administrative specialist

4 weeks ago

Fort McMurray, Canada Honest Cleaning Ltd Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year
  • or equivalent experienceWork setting
  • Industrial facility or establishment
  • Private sectorTasks
  • Plan and control budget and expenditures
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Delegate work to office support staff
  • Assign, co-ordinate and review projects and programs
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Oversee and co-ordinate office administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Plan, organize, direct, control and evaluate daily operationsSupervision
  • 1 to 2 peopleComputer and technology knowledge
  • Google Docs
  • Microsoft Publisher
  • MS Excel
  • MS PowerPoint
  • MS Word
  • Accounting software
  • MS Access
  • Quick BooksTechnical terminology
  • BusinessArea of specialization
  • CorrespondenceTransportation/travel information
  • Own transportationWork conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workloadPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Quick learnerHealth benefits
  • Dental plan
  • Health care plan
  • Vision care benefitsOther benefits
  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Team building opportunities

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