Francophone Archival Technician

Job Information
Job Title: Francophone Archival Technician 
Job Requisition ID: 56244
Ministry: Arts, Culture and Status of Women
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary – to March 31, 2028
Scope: Open
Closing Date: April 17, 2024
Classification: Information & Creative Technical Services 1
Salary: $1,776.90 to $2,251.75 bi-weekly ($46,377 to $58,770 / year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: .

The Ministry of Arts, Culture and Status of Women works to improve Albertans' quality of life through support of cultural development, historical preservation and increased gender equality. For more information on the ministry, please visit: .

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The Provincial Archives of Alberta holds over 62,000 linear metres of government textual records; over 6000 linear metres of private textual records; over 161,000 maps, plans and drawings; over 2.3 million photographic images; over 90,000 audiovisual records such as film, video and audio recordings; and, over 18,000 resource library books.

Role Responsibilities

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The PAA is currently seeking a Francophone Archival Technician. 

Reporting to the Manager of Private Records, and working in the Collections Management section of the PAA, the Francophone Archival Technician is responsible for the accessioning, processing, and making available records of enduring value that have historical, evidential, legal, and financial significance to the people and Government of Alberta. The Francophone Archival Technician utilizes their technical expertise to make certain these records are preserved in perpetuity and made available to stakeholders.

The Francophone Archival Technician adheres to provincial legislation, and national and international professional standards to safeguard authentic records that provide evidence of the activities of the Government of Alberta and its citizens. The job exists to ensure that the PAA fulfills its legislated mandate and meets the goals set out by the Division, Ministry, and Government of Alberta, ensuring Government accountability to the people of Alberta.

As the successful candidate, you will support the Section by:

Addresses the physical and digital preservation needs of records in a variety of media and determining the proper course of action to ensure the longevity of the materials. Identifies general preservation requirements and takes proper action such as removing contaminants, humidifying, and flattening oversize material, encapsulating documents, building custom enclosures, and other preservation techniques to ensure material is properly cared for. Determines and maintains physical control of archival holdings by selecting appropriate locations to house the containers within storage vaults and enters location information into the collection management system. Coordinates the transfer of records from government departments and private donors. Ensures that information is easily accessible through file lists, indexes, the compilation of finding aids, and by maintaining location registers and logs. Guarantees a level of security for the records by supporting and maintaining a tracking system of records retrieved and returned and ensuring records are released in accordance with federal and provincial legislation or access restrictions. 

To be successful, you will require an awareness of the legislation that provides the framework within which the PAA operates, and of archival and information management principles, practices and techniques, especially those related to the processing of archival collections. Strong communication and interpersonal skills are essential, as you will be a key contact for clients, government organizations and volunteers. In addition to their resume, candidates are asked to include a cover letter that shows how they have demonstrated one of the competencies noted below in either current or past roles.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

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