administrative assistant

2 weeks ago

New Tecumseth, Canada C.H.S. Air Conditioning Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 5 years or more
  • or equivalent experienceTasks
  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • May work in a team with shared supervisory responsibilitiesCertificates, licences, memberships, and courses 
  • First Aid CertificateComputer and technology knowledge
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Project management software
  • SAP (FI/CO / HR / MM / OT SD)
  • SharePoint
  • Accounting software
  • Human resources software
  • Quick Books
  • Google Drive
  • AcumaticaTechnical terminology
  • BusinessEquipment and machinery experience
  • HVACArea of work experience
  • Purchasing, procurement and contracts
  • Human resourcesSecurity and safety
  • Basic security clearanceTransportation/travel information
  • Own transportation
  • Willing to travel
  • Public transportation is not availableWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Attention to detailPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learnerScreening questions
  • Are you available for shift or on-call work?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?Health benefits
  • Health care planOther benefits
  • Parking available

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