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Junior Financial Admin

4 months ago

Edmonton, Alberta, Canada NAIT (Northern Alberta Institute of Technology) Full time

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at

Please note: This is a temporary position for 1 year with a possibility of extension.

As NAIT continues to expand and strengthen its Applied Research initiatives, we are recruiting skilled and passionate individuals to help shape and maintain best administrative practices and become part of the team at Canada's leading polytechnic. A candidate for this position should be a motivated and driven administrative professional with a high attention to detail, who enjoys maintaining a very organized work environment and have well developed time management skills.

This position, reporting to the Lead of the Financial Admin Support Team (FAST), will play a crucial role in supporting financial activities within the FAST and Industry Solutions. Specifically, the selected candidate will work closely with the Research Financial Admin (RFA) to facilitate financial and administrative tasks within the FAST. The successful candidate will be responsible for ensuring that financial administrative functions are carried out diligently and promptly, providing the Lead with a high level of confidence.

Key Responsibilities:

  • Assist the RFA in maintaining accurate and up-to-date financial records for research grants and contracts.
  • Aid in the preparation of budgeting and forecasting templates for research centers.
  • Support audits and financial reviews of research projects by compiling relevant supporting documents.
  • Update dashboards to monitor project budgets and expenditures for research initiatives.
  • Gather information for financial analyses and projections related to research projects.
  • Maintain confidentiality and handle sensitive financial information discreetly.
  • Assist the RFA and Financial Coordinators (FC) on completing Accounts Receivable/ Accounts Payables tasks
  • Prepare and enter journal entries.
  • Assist in updating the Research Admin Module (RAM) Database.
  • Support the FAST in completing special projects.
  • Perform other tasks as required.

Skills & Abilities:

  • Strong customer service focus, with excellent interpersonal and communication skills.
  • Ability to thrive in a fast-paced environment and meet deadlines.

Qualifications:

  • Currently pursuing an Accounting Diploma or Accounting Degree (2nd year preferred).
  • 1 year of related experience would be advantageous.
  • Proficiency in Microsoft Excel and Word is required, while Microsoft Power Apps skills would be an asset.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $15.00 per hour, plus 12% in lieu of vacation and statutory holidays. (Classification - Student-Relief)

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at

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