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Senior Manager, Event Operations
4 months ago
Are you a seasoned leader with a passion for creating unforgettable experiences? Do you thrive in dynamic, high-profile environments, where creativity and precision are paramount? If so, we have an exciting opportunity for you in the Office of the Lieutenant Governor of Ontario, where you will have a unique chance to work at the intersection of tradition and innovation, crafting events and programs that define our province's history and contribute to its rich cultural heritage.
About the Opportunity
We are seeking a strategic and inclusive leader who exemplifies decorum, possesses a keen interest in the Crown and the vice-regal office, and is dedicated to making a significant impact within the community. The role of Senior Manager involves leading a team of senior staff, and working closely with communications experts in planning, organizing, and executing both in-house and partner-led events, as well as overseeing key programs.
If you are ready to take on a new challenge, we invite you to join us in this key role.
Why Join Us?
Meaningful work: As the Crown's representative in Ontario, the Lieutenant Governor participates in hundreds of events and engagements that support Ontario's constitutional democracy and community initiatives, promote cultural and historical awareness, and recognize contributions by outstanding Ontarians through honours and awards. As the leader of this new team, you'll have the opportunity to influence which events and engagements the Lieutenant Governor will attend, contributing directly to Ontario's cultural, social, and civic landscape.
A great place to be a leader: A leadership career in the Office of the Lieutenant Governor of Ontario offers meaningful opportunities to lead impactful projects, collaborate with diverse teams, and shape policies, programs and services that positively influence the lives of millions of Ontarians. Our leaders enjoy comprehensive benefit plans, a robust pension program, and challenging and rewarding work that will keep you motivated and fulfilled.
Supportive and inclusive work environment: The Office of the Lieutenant Governor of Ontario is an innovative, responsive and accountable office that works hard to be diverse, anti-racist, inclusive, merit-based, and equitable.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:The OPS is an innovative, responsive and accountable public service that works hard to be diverse, anti-racist, inclusive, merit-based, and equitable. Diversifying leadership is a top priority for the OPS. Our goal is to achieve parity with the Ontario labour force by 2025 for the most under-represented groups (Indigenous, racialized and persons with disabilities) on our leadership teams.
The OPS invites all interested individuals to apply. As an organization that promotes equity and diversity, the OPS encourages applications from Indigenous, Black, racialized individuals, and persons with disabilities.
The OPS is an accessible employer and we offer accommodation in all aspects of employment, including the recruitment process.
Visit the OPS Anti-Racism Policy, the OPS Diversity and Inclusion Blueprint, and the Multi-Year Accessibility Plan to learn more about the OPS commitment to advancing racial equity, accessibility, diversity and inclusion in the public service.
What can I expect to do in this role?Create the Work Environment
It will be your responsibility to create a work environment and team culture that ignites innovation, nurtures collaboration and champions inclusivity by creating a diverse, anti-racist and accessible workplace that is free from discrimination and harassment. By aligning your choices with these values, you will create a vibrant work environment where every individual can thrive.
Deliver on Business Goals and Priorities
Your leadership will be crucial in guiding the team towards the achievement of its business goals. It will be your responsibility to inspire and motivate your team to deliver their best performance and align the team's daily actions with the strategic vision of the Office. You will contribute to the achievement of team goals by providing direction and guidance in:
Proactively identifying engagement opportunities for the Lieutenant Governor and liaising with internal and external partners regarding these opportunities.
Providing strategic advice on the selection of events for the Lieutenant Governor's participation based on appropriateness and their connection to the Lieutenant Governor's personal areas of focus and the longstanding areas of focus of the Office.
Managing relationships with partners and stakeholders.
Coordinating logistics, managing budgets, securing the Lieutenant Governor's participation, developing detailed supporting documents, special arrangements and adherence to protocol, audiovisual equipment, decorations, gifts, etc.
Working closely with the communications team to develop event-specific communication plans, communications products and key messaging.
Overseeing program development and design for proactive, in-house events both independently and with partners.
Overseeing the Lieutenant Governor's Honourary Patronage program.
Evaluating the success of events and programs based on predetermined metrics.How do I qualify?Strategic and Operational Leadership Skills
• Demonstrated capability in building teams, developing systems, processes and standards, and establishing accountable procedures to deliver top quality results and meet organizational goals.
• Significant experience in operational leadership and in providing direction and guidance to a team of senior employees to execute complex projects and assignments, and to bring innovation to the workspace.
• Demonstrates good judgment, political acuity, and organizational awareness in managing issues and priorities.
Planning and Organizational Skills
• Strong organizational and planning skills with a proven track record of managing a unit with high volumes of work against tight deadlines in a fast-paced environment.
• Skilled in delegation and the utilization of resources to maximize productivity, optimize efficiency and meet strategic goals.
• Ability to collaborate effectively with various internal partners and manage multiple demands to ensure timely delivery of projects and assignments.
Communication and Relationships Building Skills
• Experience in producing clear and comprehensive support documents, such as briefing notes, project plans and outlines, event scenarios, presentations, research analysis, summaries and reports, communications products, etc.
• Proven experience and ability in building and maintaining diplomatic relationships and engaging with stakeholders, community groups, partners and executives in the development and implementation of meaningful programming and initiatives for the Lieutenant Governor and the Office.
• Experience in successfully planning, coordinating, and executing various events, ranging from small-scale gatherings to large-scale functions.
Project Management Skills
• Extensive experience in project management, applying principles and methodologies to support project management capacity building within the team and ensure the successful completion of projects and complex assignments within budget.
• Skilled in managing complex projects from conception to completion, aligning project objectives with broader organizational goals.
• Knowledge of various project management methodologies with a focus on delivering results under stringent timelines.
