Current jobs related to Manager, Provincial Learner Assessment Team - Vancouver, British Columbia - UBC

  • Global Learner Support Coordinator

    2 months ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityReporting to the Director, Global Learner Support, the Global Learner Support Coordinator provides language, cultural, and academic support to international and domestic students enrolled at Khoury College. This role involves organizing and leading cultural programming, planning and delivering workshops, leading English language...

  • Global Learner Support Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityReporting to the Director, Global Learner Support, the Global Learner Support Coordinator provides language, cultural, and academic support to international and domestic students enrolled at Khoury College. This role involves organizing and leading cultural programming, planning and delivering workshops, leading English language...

  • Global Learner Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityReporting to the Director, Global Learner Support, the Global Learner Support Specialist provides comprehensive support to international and domestic students enrolled at the Regional Campus.The key responsibilities associated with this role include:Organizing and leading cultural programming, workshops, and events to promote student...

  • Global Learner Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityThe Global Learner Support Specialist plays a vital role in providing language, cultural, and academic support to international and domestic students at the Regional Campus. This position requires strong organizational, analytical, and interpersonal communication skills, as well as experience working with databases and customer service...

  • Global Learner Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Khoury College Full time

    About the OpportunityThe Global Learner Support Specialist plays a vital role in providing language, cultural, and academic support to international and domestic students at the Regional Campus. This position requires strong organizational, analytical, and interpersonal communication skills, as well as experience working with databases and customer service...

  • Environmental Assessment Specialist

    6 days ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Morrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.Our Environmental Group is committed to minimizing and mitigating adverse project environmental effects to ensure a...

  • Environmental Assessment Lead

    3 weeks ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Job Title: Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees'...

  • Environmental Assessment Lead

    3 weeks ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Job Title: Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees'...

  • Environmental Assessment Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    4 weeks ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Job Title: Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees'...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Job Title: Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees'...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

  • Environmental Assessment Lead

    1 month ago

    Vancouver, British Columbia, Canada Morrison Hershfield Full time

    Environmental Assessment LeadMorrison Hershfield is a leading consulting engineering and management firm with a strong presence in the US and Canada. We are a dynamic, employee-owned team that delivers high-profile and challenging projects across various sectors.We are committed to providing flexible work arrangements to support our employees' multiple...

Manager, Provincial Learner Assessment Team

3 months ago

Vancouver, British Columbia, Canada UBC Full time
Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level BJob TitleManager, Provincial Learner Assessment Team (PLAT)DepartmentEducation Administrative Support | Medical Undergraduate | Faculty of MedicineCompensation Range$6, $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateAugust 19, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Manager, Provincial Learner Assessment Team (PLAT) located in the Vancouver Fraser Medical Program (VFMP) has overall responsibility for the operational and strategic management of the administrative functions for the PLAT located in VFMP.

The Manager, PLAT provides provincial administrative oversight and requires extensive collaboration with senior management and administration at the IMP (Island Medical Program) in Victoria and the NMP (Northern Medical Program) in Prince George and the SMP (Southern Medical Program) regarding implementation of assessment methods.

The position supports the Undergraduate Medical Education (UGME) Director of Student Assessment in the planning of workforce structures, including the implementation of goals and objectives of the PLAT (including provincial and VFMP objectives). The Manager, PLAT will lead the VFMP administrative team in the execution, and ongoing review of the existing assessment structure, including: workplace-based assessments, objective structured clinical examination (OSCEs), progress testing and portfolio. In addition, the incumbent will oversee the site administration for external exams, such as the Medical Council of Canada Part II and the National Assessment Collaboration (NAC) examinations.

Occasional evening and weekend work will be required to oversee exams.

Organizational Status
Our Vision: To Transform Health for Everyone.

Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Work Performed
Will ensure efficient operations and a team-based approach of assessment as detailed below.

Programmatic Assessment and Exam Administration:

  • Provide operational leadership and decision-making by consulting with various stakeholders to identify needs for programmatic assessment across all sites. Reviews current processes, policies and procedures and implements change to ensure the efficient administration, organization and operation of the VFMP team and provincial responsibilities.
  • In collaboration with the Director of Assessment, Assessment Pillar leads and Course Directors, senior staff and Program managers, participates in the development and implementation of strategic goals and objectives, ensuring a successful implementation.
  • Chairs the Assessment Operations Advisory Group and ensures the Terms of Reference (ToR) remain current with an annual review.
  • Responsible for the complex creation of all examination schedules for all 4 years of the MD Undergraduate Program in consultation with the Director of Assessment and Student Assessment Subcommittee (SAS). Accuracy is essential to ensure alignment with student promotions timelines. Errors and inaccuracies may significantly impact a student's ability to be promoted.
  • Develops relationships with other departments in the Faculty of Medicine and other medical schools to share OSCE cases in collaboration with the OSCE Pillar Lead. Creates guidelines to promote efficiency in sharing and using exam information.
  • Advises on the consistent application of exam implementation at all sites based on existing assessment policies and standards within the MDUP.
  • Develops the complex promotions meetings schedules and conducts the final review of scores and provides these to senior staff for preparing the final documents for the meeting. This may involve clarification on some of the results, where applicable. Errors can impact promotions within the MDUP.
  • Responds to critical and urgent programmatic assessment issues by escalating through the appropriate process based on established MDUP policies and practices.
  • Works with the Director of Assessment and Pillar Leads to plan the annual Continuous Quality Improvement for programmatic assessment. Develops and disseminates assessment information to engaged stakeholders (students, staff, and faculty). The timely dissemination of information is necessary to support the Distributed sites in fulfilling their responsibilities.
  • Provides subject matter expertise and project management on special projects.
  • Develops and implements contingency plans for all areas of the examination process.
  • Responsible for proper administrative resourcing of the examination process, delivered in multiple sites across the province. If resources are required, works closely with faculty and provincial Administrative Directors to outline needs, budget and present information at decision-making committees, as needed.
  • Is the MDUP point of contact and works closely with Access & Diversity and the Office of Student Affairs regarding students who have special considerations for examinations, including deferrals and accommodations. This is complex and important task given the number of students per academic year.
  • In collaboration with the Standardized Patient team, oversees the planning of external examinations at VFMP, including: the MCC Part II and NAC examinations (4 exams each year, spring and fall).
  • Is the key administrator for ExamSoft Medicine and for SimIQ for MDUP.
  • Regularly review and updated PLAT processes, for efficiencies and complete updates in collaboration with provincial stakeholders.

Human Resources and Finance:

  • Leads and manages 12 direct reports, including recruiting, hiring, training, developing, disciplining, and terminating staff. The two Team Leads will support recruitment and training, and provide feedback to staff regarding day-to-day activities.
  • Identifies staffing needs and writes job descriptions, collaborating with the Team Leads as appropriate, in accordance with unit needs, current succession plans, budgetary constraints, and HR best practices.
  • Responsible for annually reviewing and updating the VFMP and UGME Student Assessment budget and operational budgets (e.g.: support staff).
  • Approves financial expenditures for VFMP OSCEs.
  • Develops, manages and implements appropriate staff planning consistent with strategic planning goals and objectives in a team-based approach.
  • Facilitates timely completion of performance reviews for all Vancouver assessment staff. Ensures that all members are cross-trained to create a strong unit with a team-based approach.
  • Responsible for ensuring accurate financial records and ensures adherence to effective financial practices.

Other

  • Responsible for contract review (Medical Council Pt. 1, National Assessment Collaboration, MCC Pt. 2, Vancouver, MCC Pt. 2 Victoria) on behalf of the university to ensure the information is accurate and understood by both parties. This includes requesting alteration to some of the language where the university may not agree or cannot implement.
  • Approves expenditures for all NAC, MCC Pt 2 Vancouver, MCC Pt 2 Victoria, and signs off on all financial reports provided to MCC (~$450,000).
  • Support leadership decision-making through the analysis of relevant information to determine recommendations.
  • Leads provincial special projects, as needed, such as the transition to online OSCES, including, presenting at decision-making tables and providing leadership for a provincial project team.
  • Other duties as required.

Consequence of Error/Judgement
It is imperative for the incumbent to build effective relationships with the faculty and staff responsible for assessment and program delivery at the various sites.

Due to the complexities and sensitivities of the relationships between the faculty and staff located at partner universities, the consequence of error in this position is significant. Assessment information provided must be accurate and timely and the incumbent must keep abreast of the evolving challenges of expansion and distribution. Errors in judgment or ineffective communication will compromise the effectiveness and reputation of the medical program, the Faculty, and the University.

Impact of error is considerable as the incumbent would be dealing with sensitive, confidential information that must be widely distributed. Any errors in decision or quality of work produced by the team will have repercussions for the faculty, students, public, staff and integrity of the medical program, student promotions, Deans Office and Faculty as a whole. Incorrect decisions or errors could result in major negative implications, including student appeals.

Supervision Received
Works independently with minimal direction from the Administrative Director, VFMP, Director of Assessment. Works closely with the Pillar Leads and the IMP, NMP, SMP Administrative Directors.

Supervision Given
Responsible for managing the team, which includes 12 direct reports and is required to provide advice and direction as necessary to others, to ensure the MD Program objectives are met.

Minimum Qualifications

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and experience. Knowledge of medical terminology preferred.

Highly developed and proven analytical and organizational skills with a high degree of accuracy, attention to detail and the capability of independent error checking.
Proven ability to lead cross-functional teams.
Strong analytical, problem solving, and quantitative skills with evidence-based approach to decision-making.
Demonstrated excellent interpersonal skills, with professionals, staff and students alike.
Ability to exercise high level of tact and discretion and to manage potentially difficult situations.
Must have strong problem-solving skills.
Ability to recognize sensitive and confidential matters and respond appropriately.
Ability to work independently and within a team environment.
Ability to be diplomatic in stressful situations.
Ability to review, analyze, and synthesize complex information into summaries and reports.

Ability to set priorities, organize workload, and work within deadlines in a busy and complex environment.

Proven ability to communicate professionally and tactfully, both orally and in writing.

Ability to compose sensitive correspondence and other written materials using clear and concise business English.

Ability to work cooperatively both within the UBC community and with external stakeholders.

Ability to effectively use MS Office and videoconferencing technologies at an advanced level (e.g. Outlook, Word, Excel, PowerPoint, MS Teams, Zoom, etc.).

Ability to work evenings and weekends.