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Development Clerk

2 months ago

Regina, Saskatchewan, Canada City of Regina Full time

Job Title: Development Clerk

Company: City of Regina

About the Role:

The City of Regina is seeking a dedicated and detail-oriented Development Clerk to join the Servicing & Infrastructure Approval branch within Planning & Development Services department. In this role, you will provide essential administrative support, coordinate branch activities, and deliver exceptional customer service to support the branch's engineering processes.

About the Team:

The Planning & Development Services department is responsible for ensuring that the City of Regina's growth and development align with its vision and goals. Our team is committed to providing excellent customer service and ensuring that our processes are efficient and effective.

Key Responsibilities:

  • Respond to customer inquiries through various contact channels, determine customer needs, and identify solutions
  • Review internal and external technical submissions for alignment with the branch's scope of work
  • Prepare engineering submissions, including civil engineering drawings and modeling, for distribution to the branch for comment
  • Compile engineering comments on internal and external submissions and prepare letters and communications to the relevant customer
  • Receive and process applications for Infrastructure Works Agreements, including water and sewer connection agreements and surface works agreements
  • Manage a complex database of branch data, including Servicing Agreement files, Infrastructure Works files, and other engineering submissions
  • Prepare infrastructure as-built records for use by external contractors on development projects
  • Monitor internal construction correspondence to ensure contractors are complying with permit conditions and executed agreements
  • Support special and annual projects, including new software implementation
  • Process operational and transactional tasks and workflows, including circulations, public notices, permits, licenses, mail-outs, orders to comply, web posts, cash payments/management, print/microfiche requisitions
  • Compose, draft, edit, proofread, and format correspondence, memos, and service requests responses
  • Process departmental invoices, journal vouchers, cash receipts, purchase/payment requisitions
  • Accept payments, process receipts, reconcile, and prepare weekly/monthly deposits
  • Maintain filing systems in accordance with corporate records management policies and procedures
  • Complete searches, input data, validate data, and generate reports and lists from programs and applications

Key Qualifications:

  • Completion of secondary school or equivalency plus job-related training and coursework
  • Minimum of nine months of previous and on-the-job administrative experience related to municipal infrastructure engineering
  • Experience with municipal infrastructure records, municipal construction agreements, municipal servicing memos and models, compiling and proofreading technical engineering comments
  • Must have experience with Bluebeam and Microsoft Access
  • Knowledge of engineering principles and terminology, office administration, and customer/client services
  • Knowledge of municipal engineering agreement processes, cash receipts, processing, and reconciliation practices
  • Knowledge gained through on-the-job experience
  • Knowledge of area-specific concepts and practices
  • Knowledge of branch and broader divisions/departments
  • Knowledge of relevant collective agreements, bylaws, policies, and procedures, and legislation, including health and safety standards
  • Knowledge of job-related office productivity software, internet browsers, and search engines, enterprise software, discipline-specific software, and technology devices

Working Conditions:

  • Works in an indoor office environment
  • Exposure to stressful experiences/interaction with parties who are upset, angry, and/or emotionally charged

Additional Requirements:

  • Successful candidate may be required to obtain and provide a satisfactory criminal record check
  • Successful candidate will be required to provide proof of acquired education
  • Additional assessments may be conducted to evaluate competencies, knowledge, skills, and abilities

About the City of Regina:

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates to apply.

Why Join Our Team:

We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.

How to Apply:

Please submit your application through our online application system. We look forward to hearing from you