Portfolio Administrator Level 1

Found in: beBee jobs CA - 1 week ago

Calgary, Alberta, Canada Targeted Talent Full time

TITLE:
Portfolio Administrator Level 1

LOCATION:
Calgary, AB

REPORTING:
Portfolio Administrator Team Lead

JOB PURPOSE:
Why does this role exist?
The Portfolio Administrator (PA1) delivers exceptional client service and support as it pertains to
the delivery of client administrative services for new and existing clients. This role works with the
firm's Asset Management team to support the firm's operations to achieve business
objectives and goals. The primary focus of the PA1 is to provide an exceptional client experience
and service to Financial Advisors, Investment Counsellors and our clients.

This role includes but is not limited to processing new account applications and other account
related paperwork and requests; including account set up and ongoing account support and
tracking. This role also provides an opportunity to build client relationships over the phone. The
role reports to the Portfolio Administrator Team Lead.

KEY ACCOUNTABILITIES

  • Promotes a culture of compliance throughout the firm.
  • Maintain Client Management Systems (CRM) to align with compliance requirements (CRM &
current filing system).

  • Responsible for delivering results within established service delivery guidelines.
  • Key contact for all client service and support issues with Custodians and key business partners
(National Bank Independent Network, Olympia Trust Company, and Royal Bank of Canada); trouble
shooting and problem solving.

  • Provides backup to Client Experience Coordinator at Reception as required.

CRITICAL PERFORMANCE AREAS

FIRM CONTRIBUTION

Management of Harmony including:
o Client/Account Set up
o Contact information
o Set-up fee group and fee plan with Controller/Accounting
o Households

  • Daily checking of Integrity Report on Harmony.
  • Process all account documentation and transfers in established guidelines.
  • Process bank deposits to firm's custodians; initiate instructions to generate cash through
fund sales at client's request.

  • Identify opportunities for efficiency improvements.
  • Assist with communication and implementation of current and new policies and procedures.
  • Responsible to adhere to all compliance and regulatory requirements as set out by the firm and
other regulatory bodies.

CLIENT MANAGEMENT

  • Prepare all new client on-boarding documentation such as account openings, transfers, etc.
  • Prepare and distribute client forms, emails and mailings as necessary (quarterly client statements,
transfers, withdrawals, Letters of Direction, Power of Attorneys, etc.).

Key point of contact for clients:
o Incoming client phone calls
o Administrative requests

  • Ownership and successful completion of all client requests.

BUSINESS DEVELOPMENT

  • Provide various statements as requested internally and externally.
  • Day to day training and problem resolution for Investment Counsellors/Financial Advisors/Sales
team.

LEADERSHIP & TEAM DEVELOPMENT

  • Demonstrates, emphasizes and promotes professional and ethical conduct.
  • Fosters an atmosphere of teamwork and cohesiveness.
FINANCIAL & BUSINESS PERFORMANCE

  • None.

FUNCTIONAL COMPETENCIES

  • Ability to align with core values focused on client service and performance measures
  • Excellent written and oral communication skills
  • Creative and proactive approach in managing multiple priorities; excellent time management and
organizational skills

  • Ability to offer efficient and quality service to clients; enjoy working directly with people
  • Strong attention to detail; self-starter
  • Proficiency in Microsoft, word processing skills; leverage technological developments within the
role

  • Passion for working with financial professionals in growing their businesses

QUALIFICATIONS

  • College/University degree or equivalent is an asset
  • Diploma in administration or office technology, or equivalent related experience
  • 3-5 years of administrative experience in the financial industry with direct client service
responsibilities

  • Level 1 CFA or desire to obtain licensing is an asset
  • Compliance experience is an asset

  • Enterprise Applications Administrator

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Dentons Full time

    Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 21,000 individuals in more than 200 offices across 80 countries. Dentons Canada is committed to...

  • Job Cost Administrator

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Graham Construction & Engineering Inc. Full time

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...

  • Department Administrator, Faculty of Science

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description Research and Admin Services in the Faculty of Science is currently seeking a Full-time Regular Department Administrator.Reprting to the Manager, Research and Administrative services, the Department Administrator is responsible for providing administrative support to the portfolio in which they are assigned. This includes maintaining the...

  • Investment Counsellor

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Targeted Talent Full time

    TITLE: Investment CounsellorLOCATION: Calgary, ABREPORTING: COO/CCOJOB PURPOSE: Why does the role exist? The Investment Counsellor (IC) is responsible for interacting directly with clients, assisting in sales and marketing efforts, working cooperatively within a team environment, and interacting with our Integrated Advisory partners and other constituencies...

  • Jobs at Calgary – Manager, Commercial Credit

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Scotiabank Full time

    Job Description:As the Manager, Commercial Credit, you will be responsible for ensuring the efficient and effective maintenance of a designated portfolio of loans at an acceptable level of risk, by exercising sound credit judgment in approving and recommending applications. In addition, you will be responsible for monitoring credit quality, conditions, and...

  • Quality Control Administrator/Inspector

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Startec Full time

    ABOUT US:Startec Refrigeration Service is focused on solving your field refrigeration and HVAC challenges and is one of the most trusted and respected names in commercial, and industrial refrigeration, and HVAC system installation and maintenance. We service cold storage, meat packing, food processing and recreational ice facilities throughout Western...

  • Administrative Assistant, Administrative Services Department

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Cumming School of Medicine is currently seeking a Full-time Regular Adminstrative Assistant.Reporting to the Manager, Administrative Services, Cumming School of Medicine and working closely with other staff members in the Administrative Support Services Team, this position will provide support to the faculty member(s) of Medicine in the...

  • Administrative assistant

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada SOUTH WEST BULK EXPRESS INC. Full time

    Title:Administrative assistantTerms of Employment:Full Time, PermanentJob TypesRegular jobSalary:$26.41 Hourly, for 35.00 Hours per weekAnticipated Start Date (at the latest in 3 months):As soon as possibleLocation:PO BOX 252Chestermere, ABT1X 1K8(1 vacancies)OverviewExperience1 year to less than 2 yearsLanguagesEnglishEducationSecondary (high) school...

  • Corporate Card Administrator

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Procom Full time

    Corporate Card AdministratorOn behalf of our client Procom is seeking an organized and detail-oriented Corporate Card Administrator. This is a 12 month contract based in downtown Calgary Alberta.Corporate Card Administrator Job Details:Reporting to the Manager, SCM Support Services, the Procurement Card Administrator will be responsible for the day to day...

  • Administrative Coordinator, Arnie Charbonneau Cancer Institute

    Found in: beBee jobs CA - 3 days ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Arnie Charbonneau Cancer Institute in the Cumming School of Medicine invites applications for an Administrative Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.The Riddell Centre for Cancer Immunotherapy, a research centre within the Arnie...

  • Medical Administrative Assistant

    Found in: beBee jobs CA - 1 day ago

    Calgary, Alberta, Canada The Port Physiotherapy And Massage Full time

    Job title: Medical Administrative Assistant Languages English Education Secondary (high) school graduation certificate Wage $30.00/hourly Experience 1 year to less than 2 years Position: 1 Job Requirements: Interview patients to obtain case histories Schedule and confirm appointments Complete insurance and other claim forms Order supplies and maintain...

  • Medical Administrative Assistant

    Found in: beBee jobs CA - 6 days ago

    Calgary, Alberta, Canada The Port Physiotherapy And Massage Full time

    Job title: Medical Administrative Assistant Languages English Education Secondary (high) school graduation certificate Wage $30.00/hourly Experience 1 year to less than 2 years Position: 1 Job Requirements: Interview patients to obtain case histories Schedule and confirm appointments Complete insurance and other claim forms Perform general clerical work,...

  • Project Administrator

    Found in: beBee jobs CA - 2 weeks ago

    Calgary, Alberta, Canada exp Full time

    Project Administrator Calgary, Alberta At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that...

  • Regulatory Administrator

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Alberta Electric System Operator Full time

    The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta's interconnected power grid and also facilitate Alberta's competitive wholesale electricity market. The AESO strives to foster an...

  • Thermal, Major Projects

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Cenovus Energy Inc. Full time

    Worker Type: EmployeeGroup: TMPO Business Office DepartmentJob Post End Date: 04/17/2024About this opportunity:Reporting to the Senior Manager, Thermal, Major Projects & Offshore (TMPO) Business Office, you will be responsible for coordinating work across the Oil Sands and Atlantic portfolios. The Business Office provides support for cross-functional...

  • Senior Analyst, Budgets

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Cenovus Energy Inc. Full time

    Worker Type: EmployeeGroup: Budgets & Forecast DepartmentJob Post End Date: 05/08/2024About this opportunity:Reporting to the Senior Manager, Budgets & Forecast, the Senior Analyst, Budgets & Forecast will play an integral role in the Budgets & Forecast team with responsibilities for the financial reporting of monthly and quarterly forecasts, the annual...

  • Coordinator, Secretariat

    Found in: beBee jobs CA - 5 days ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Secretariat is currently seeking a Full-time Temporary Relief Coordinator for approximately 14 months.Reporting to the University Secretary, the Coordinator, Secretariat performs effective management of the senior administrative responsibilities and operational processes within the Secretariat. The Secretariat manages the principal governing...

  • Procurement Administrator

    Found in: beBee jobs CA - 1 week ago

    Calgary, Alberta, Canada Boardwalk Full time

    Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate 33,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec. Boardwalk recognizes our Associates as our most valuable asset. We are...

  • Graduate Program Officer, Faculty of Graduate Studies

    Found in: beBee jobs CA - 1 day ago

    Calgary, Alberta, Canada University of Calgary Full time

    Description The Dean's Office in the Faculty of Graduate Studies is currently seeking 2 Full-time Regular Graduate Program Officer.Reporting to the Manager, Graduate Student & Program Support, the Graduate Program Officer (GPO) works both independently and as part of a team of GPOs to carry out the day-to-day student record administration operations of the...

  • Assistant, Associate, or Full Professor

    Found in: beBee jobs CA - 2 weeks ago

    Calgary, Alberta, Canada University of Calgary Full time

    Job SummaryThe Haskayne School of Business at the University of Calgary invites applications for a continuing appointment in Operations and Supply Chain Management at the level of Assistant Professor (Tenure-track), Associate Professor (with Tenure), or Full Professor.Applications are encouraged in any related field such as Business Analytics, Supply Chain...