Departmental Assistant, Administration

Found in: beBee jobs CA - 2 weeks ago

Montreal, Quebec, Canada Canadian Broadcasting Corporation Full time
Position Title:
Departmental Assistant, Administration (French Services) (Telework/Hybrid)

Status of Employment:
Temporary Long-Term (Fixed Term)

Position Language Requirement:
French

Language Skills:
French (Reading), French (Speaking), French (Writing)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
:59 PM

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

Temporary position until November 1st, 2024.

Your role

We are looking for an enthusiastic person to provide effective proactive executive assistance to the Senior Director, ICI RADIO-CANADA PREMIÈRE. You will assist in the organization and day-to-day administration of the office and identify priorities requiring the Senior Director's attention.

You will work directly with advanced confidential and sensitive information relating to policy and regulatory matters, organizational restructuring, budget constraints, financial impacts, labour relations, and communication activities.

Key responsibilities:
  • Plan, organize and coordinate all work related to day-to-day administration duties.
  • Manage the calendar.
  • Organize time according to priorities and schedules, ensuring that the Senior Director has necessary background material and is briefed prior to all meetings.
  • Screen, organize and prioritize calls and correspondence.
  • Work with confidential and sensitive information, while ensuring the confidentiality and integrity of the office.
  • Organize and set up various meetings, conferences, and other special events at internal and external locations.
  • Monitor the CBC/Radio-Canada business activity calendar and follow up appropriately so that required actions are carried out effectively and on time.
  • Make travel arrangements and prepare expense claims.
  • Create spreadsheets to facilitate the retrieval and reporting of data; generate and distribute reports as required.
  • Demonstrate considerable flexibility when it comes to working with other French Services executive assistants, based on priorities.
We are looking for a candidate with the following:
  • Background in business, secretarial studies or related discipline, as well as five or more years' related working experience.
  • Proficiency with computer applications, especially the Google and Windows environments.
  • Writing and communication skills.
  • Creativity and initiative in order to obtain all necessary information, anticipate needs, propose ideas and solutions, as well as identify new workflows to enhance office organization.
  • Ability to develop, prepare and structure presentation documents for meetings with senior management and external representatives.
  • Professionalism and interpersonal skills in order to effectively represent management in verbal and written communications to all internal and external stakeholders.
  • Ability to effectively adapt your communications and behaviour to the situation at hand, with a view to helping the department maintain an image of integrity and professionalism.
  • Ability to handle complex, confidential and sensitive matters.
  • Ability to work well under pressure, handle stress and set long-term priorities, as well as remain focused in a work environment with frequent interruptions.
  • Good judgment, independence, and team focus.
  • Ability to be methodical, meticulous and organized.
Candidates may be subject to skills and knowledge testing.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:
1000, Rue Papineau, Montreal, Quebec, H2K 0C2

Number of Openings:
1

Work Schedule:
Full time

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