Current jobs related to Graduate Administrator - Ottawa, Ontario - Carleton University

  • Graduation Coach for Black Students

    3 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsWe are seeking a highly motivated and experienced Graduation Coach for Black Students to join our team at the Ottawa Catholic School Board. As a key member of our Leadership and Parent Engagement Department, you will play a vital role in supporting the academic success and career aspirations of Black students.Job...

  • Graduation Coach for Black Students

    3 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsWe are seeking a highly motivated and experienced Graduation Coach for Black Students to join our team at the Ottawa Catholic School Board. As a key member of our Leadership and Parent Engagement Department, you will play a vital role in supporting the academic success and career aspirations of Black students.Job...

  • Graduation Coach for Black Students

    4 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsJob Summary:The Ottawa Catholic School Board is seeking a highly motivated and experienced Graduation Coach for Black Students to provide support, advocacy, and advisory services to Black students. The successful candidate will work collaboratively with school board staff, parents, and community members to...

  • Graduation Coach for Black Students

    4 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsJob Summary:The Ottawa Catholic School Board is seeking a highly motivated and experienced Graduation Coach for Black Students to provide support, advocacy, and advisory services to Black students. The successful candidate will work collaboratively with school board staff, parents, and community members to...

  • Graduation Coach for Black Students

    4 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsWe are seeking a highly motivated and experienced Graduation Coach for Black Students to join our team at the Ottawa Catholic School Board. As a key member of our Leadership and Parent Engagement Department, you will play a vital role in supporting the academic success and well-being of Black students.Job...

  • Graduation Coach for Black Students

    4 weeks ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Job Title: Graduation Coach for Black StudentsWe are seeking a highly motivated and experienced Graduation Coach for Black Students to join our team at the Ottawa Catholic School Board. As a key member of our Leadership and Parent Engagement Department, you will play a vital role in supporting the academic success and well-being of Black students.Job...

  • Administrative Coordinator

    6 days ago

    Ottawa, Ontario, Canada Ultra air Heating and Cooling Inc Full time

    At Ultra air Heating and Cooling Inc, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, including planning and controlling budgets and expenditures, determining and establishing office procedures and routines, and overseeing the...

  • Administrative Supervisor

    1 week ago

    Ottawa, Ontario, Canada TINY HEARTS DAYCARE CENTER Full time

    The Administrative Supervisor will oversee the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively. This includes reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.The successful candidate will have 1-2 years of...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Jass and Jasica Transport Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Jass and Jasica Transport Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure efficient office operations.Key...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Jass and Jasica Transport Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Jass and Jasica Transport Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure efficient office operations.Key...

  • Administrative Coordinator

    5 days ago

    Ottawa, Ontario, Canada DREAMAIR HEATING AND COOLING INC. Full time

    DREAMAIR HEATING AND COOLING INC. is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team members. Your duties will include recording and preparing minutes of meetings, seminars, and conferences, scheduling and confirming appointments, and answering...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Jass and Jasica Transport Inc Full time

    At Jass and Jasica Transport Inc, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met. This role will also involve...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Jass and Jasica Transport Inc Full time

    At Jass and Jasica Transport Inc, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met. This role will also involve...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Ottawa Quality Paint Finishing Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Ottawa Quality Paint Finishing Ltd. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada Ottawa Quality Paint Finishing Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Ottawa Quality Paint Finishing Ltd. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...

  • Office Administrator

    2 months ago

    Ottawa, Ontario, Canada Jass and Jasika Transport Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Jass and Jasika Transport Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management...

  • Administrative Coordinator

    3 weeks ago

    Ottawa, Ontario, Canada Jass and Jasika Transport Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Jass and Jasika Transport Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management...

  • Office Administrator

    3 weeks ago

    Ottawa, Ontario, Canada Jass and Jasika Transport Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Jass and Jasika Transport Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management...

  • Administrative Coordinator

    2 months ago

    Ottawa, Ontario, Canada Jass and Jasika Transport Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Jass and Jasika Transport Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesAdministrative Support: Provide administrative support to our management...

  • Administrative Coordinator

    1 month ago

    Ottawa, Ontario, Canada 13281523 CANADA CORP. Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at 13281523 CANADA CORP. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new administrative...

Graduate Administrator

3 months ago

Ottawa, Ontario, Canada Carleton University Full time
Duties and Responsibilities:

Under the supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair (Graduate Studies). In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program.

S/he provides direction to students and faculty with regard to graduate issues such as program requirements, registration, scholarships and awards, and graduation.

S/he, under the direction of the Associate Chair, generates the required documentation for admissions, student funding, student audits, comprehensive examinations, thesis defences, graduation lists, graduate calendar submissions, etc.

S/he is also responsible for maintaining accurate records, and the department's graduate student database.

S/he should be familiar with the operations of the departmental office and direct all enquiries to the appropriate person as required.


The Graduate Administrator replaces the Departmental Administrator in his/her absence, supervises and trains occasional part-time help, and has signing authority on departmental operating accounts.

The incumbent performs or assists in a variety of graduate program related administrative tasks for the Associate Chair and for the Departmental Administrator, as required, including the coordination of major projects and the provision of administrative support for the departmental faculty.

Qualifications:

The incumbent must possess the following qualifications:

  • Initiative, good judgment, and the ability to work independently due to the diverse and complex nature of the work.
  • Essential skills in organizing work, setting priorities, working under pressure, and meeting deadlines.
  • Highly developed interpersonal skills for effective communication with students, faculty members, administrators, and the general public.
  • Ability to function effectively in a high volume, high pressure, deadline-driven environment.
  • Proficiency in interpreting departmental and university policies and procedures for integration into operational tasks.
  • Excellent knowledge of office procedures, administrative skills, and attention to detail.
  • Strong communication skills, both verbal and written.
  • Intimate knowledge of all aspects of the graduate program and broad knowledge of general university regulations and procedures.
  • Advanced proficiency in MS Office suite, including Access, and working knowledge of website maintenance software.
  • Experience with Banner, including Teaching Assistant management system, graduate admissions, e-thesis system, and e-grade systems would be advantageous.
  • Ability to interpret information, troubleshoot, and make informed decisions is critical for the role.
Education and Experience:
The above is normally acquired through the completion of:

  • The completion of two years of post-secondary education.
  • Five years of related experience in a university environment, in a student support role.
HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.