Electoral and Referenda Officer

1 month ago

Kitchener, Ontario, Canada Waterloo Undergraduate Student Association (WUSA) Full time
Department: WUSA GovernanceJOB TITLE: ELECTORAL AND REFERENDA OFFICER (ERO)

REPORTS TO: CHIEF RETURNING OFFICER

TERM LENGTH: JUN 01, 2024 – April 30, 2025

JOB CATEGORY: PART-TIME CONTRACT

AVAILABILITY: APPROXIMATELY 5 – 15 HOURS/WEEK FOR 10-20 WEEKS; MUST BE AVAILABLE TO WORK AT LEAST 1 WORK WEEKDAY BETWEEN THE HOURS OF 9AM-5PM

WAGE: 17.50/HOUR

JOB DESCRIPTION:
The Electoral and Referenda Officer will be responsible for upholding WUSA's Elections and Referenda procedures and other pertinent bylaws, policies, and practices of the corporation conducive to fair and effective elections and referenda.

SUMMARY OF DUTIES:

General Responsibilities

  • Being knowledgeable on interpretations of the Federation of Students Elections Referenda Procedures, subject to the policies and by-laws of the Federation of Students/WUSA, and interpretations and rulings of the Chief Returning Officer (CRO)
  • Determining violations of Election & Referenda Procedures by candidates, candidate teams, or campaign committees
  • Informing and educating candidates, campaign teams, and referendum committees on these procedures and any other relevant by-laws, policies, and procedures related to Elections & Referenda
  • Assisting the CRO in hosting All-Candidates Meetings toward the above goals

Responsibilities During Elections

  • Resolving allegations of misconduct or breaches of provisions in the Elections Referenda Procedure
  • Imposing penalties on candidates, campaign teams, or referendum committees found to have violated any part of the procedures
  • Helping the CRO in resolving, documenting, and publicizing all accusations and disputes among candidates and teams

Responsibilities After Elections Period

  • Monitoring and verifying campaign spending by all candidates, campaign teams, and referendum committees and reporting to the CRO
  • Evaluating Fair Market Value, deciding campaign reimbursements, and ensuring compliance with Section 6 of the Elections & Referenda Procedures: Budgets & Spending Limits
  • Other assignments given by the CRO and/or the ERC
    *Please be aware that any job offer is subject to approval by the Federation of Students' Board of Directors.

QUALIFICATIONS:

  • Strong written and verbal communication skills
  • Experience in public speaking
  • Background in promotions is advantageous
  • Proficiency in Microsoft Office 365 Suite
  • Familiarity with WUSA's policies and procedures is a plus
    *Please note that no ERO can be a candidate for an ongoing Election or By-election, serve on a Referendum committee, endorse, or campaign for any candidate, campaign team, or referendum position.

KEY COMPETENCIES:

  • Effective interpersonal communication and persuasion abilities
  • Strong time management and multitasking skills
  • Capability to remain neutral in all elections and referenda
  • Expertise in logistical planning

APPLICATION INFORMATION
Kindly submit a cover letter and/or resume before May 20th, 2024.

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