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Receptionist / Administrative Assistant

2 months ago

Moncton, New Brunswick, Canada Moncton Headstart Inc. Full time

Job Opportunity Receptionist/Admin Assistant

Moncton Headstart has been addressing the barriers that make it difficult for disadvantaged children to succeed in school since 1974. As a registered Canadian charity providing high quality, evidence-based, early child, and family intervention services in English, we work with children from Birth-5 yrs. of age and their families to improve outcomes.

JOB SUMMARY

The successful candidate provides professional reception services while overseeing the day-to- day front of office management position Monday-Friday 8am-4pm.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist or admin assistant is a must.

RESPONSIBILITIES

  • Manage daily interaction with clients & visitors, organize requests as needed.
  • Process mail, invoices, payments, and expense reports in accordance with routine office policies and procedures.
  • Maintain office supplies, inventory, arranging for servicing of office equipment and /or building services as needed.
  • Maintain a record-keeping system for both physical and electronic files.
  • Assisting Executive Director with administrative tasks.
  • Performing ad-hoc administrative duties.
  • Answering, forwarding, and screening phone calls.
  • Sorting and distributing mail.
  • Provide excellent customer service.
  • Scheduling appointments.

SKILLS REQUIRED:

  • Prior experience as a receptionist in a social services setting or related field.
  • Consistent, empathetic, and kind manner.
  • Experience with administrative and clerical procedures.
  • Experience managing a busy reception area.
  • Ability to prioritize tasks and responsibilities while meeting deadlines.
  • Excellent written and verbal communication skills.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Good time management skills.
  • Able to contribute positively as part of a team, helping with various tasks as required.
  • Ease of working effectively with the public, clients, and colleagues
  • Attention to detail and able to work independently.
  • Active listening, open mindedness, flexible, creative, kind
  • Fluent written and spoken English; bilingualism an asset.

EDUCATION AND EXPERIENCE

  • Recognized secretarial, or administrative background, with client service experience.
  • Associate or bachelor's degree in a related field.
  • Three to five years' experience in an office environment with similar responsibilities in the non-profit, social services and/or charitable sector
  • Proficiency in Microsoft Office, Outlook, Word, Excel. Social media savvy.

Headstart offers competitive compensation, benefits (health and dental, matching RRSP), summer Fridays, and the joy of working with a wonderful group of people committed to helping children and families thrive.

To apply, please send your cover letter and resume to

Please note we will only consider applicants in our geographical area.

We thank all applicants. However, only those selected for an interview will be contacted.