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Procurement Administrator

4 months ago

Ottawa, Ontario, Canada Minto Group Full time

PROCUREMENT ADMINISTRATOR

Location: Ottawa, Ontario

Build your future at Minto

Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training and diverse opportunities to grow your career.

Your offer will include:

  • Competitive salary
  • Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks' vacation
  • Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
  • Tuition reimbursement plans and professional development courses
  • Employee recognition platform - Be rewarded by your colleagues for your contributions
  • Flexible summer hours
  • Many exciting career opportunities

In this role, you will:

  • Issue RFQ/RFPs according to established company policies and procedures for service contracts, major maintenance projects, turn over and unbudgeted projects.
  • Administer contracts, bid analysis, recommendations, Contract Approval Forms (CAF) and award of contracts. Where required addendums, amendments and modifications to PO's for contractual agreements to be prepared and issued to vendors.
  • Input required information into excel tracking sheets for tracking of each project / city, on an as needed basis.
  • Creation of PR/PO in Yardi and issuing purchase order to awarded vendor. File soft and hard copies of RFQ/RFP documents and purchase orders in contract folders.
  • Forward quotes received for fit up requirements to obtain approval from Tenant. Upon approval obtain p.o from Tenant and match to CAF, and then create PR/PO in Yardi. Issue PO internally for invoicing and forward to Tenant to be paid back to Minto.
  • Provide general administrative support such as data entry, filing, copying, mailing.
  • Other duties within the scope, spirit and purpose of the job, as requested by management.

We would like you to have:

  • Minimum 1 years in a Procurement/ Project Management role working in the Real Estate market or equivalent.
  • BAB - E Business Supply Chain Management/ Project Management designation will be considered an asset
  • Knowledge and experience on creation of purchase requisitions and purchase orders in Yardi/ERP system is an asset.
  • Self-starter with the ability to work with minimal supervision.
  • Strong in Microsoft Excel and Word with the ability to manage large tracking documents for projects.
  • Experience working in Sharepoint to enter updates into contract database.
  • Team player with a positive attitude.
  • Must have strong attention to detail, and data entry being completed.
  • Good analytical skills and problem solving.
  • Relationship builder with excellent interpersonal skills to work with internal and external stake holders.
  • Excellent communication skills (listening, verbal and written)
  • Bilingualism (English & French)

Our future is better together. Apply now and join us

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.