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Property Administrator

2 months ago

Edmonton, Alberta, Canada Cushman and Wakefield Full time

Job Title: Property Administrator

Cushman & Wakefield is a leading global real estate services firm that is committed to delivering exceptional results for our clients. We are seeking a highly organized and detail-oriented Property Administrator to join our team.

Job Description Summary:

The Property Administrator will play a crucial role in the management and operation of our commercial properties. This position requires an individual who possesses superior organizational skills to perform multi-faceted accounting and administrative duties.

Key Responsibilities:

  • Accounts Receivable:
    • Review, record, and deposit all tenant rents and miscellaneous deposits daily.
    • Reconcile and apply cash to tenant A/R accounts, in accounting software system, and obtain General Manager approval for submission to H/O accounting for posting.
    • Enroll tenants on EFT / PAD, as required.
    • Prepare correspondence related to delinquent accounts, including default notices, demand letters, etc., ready for General Manager signature.
    • Set up new vendors in ServiceEdge.
    • Provide explanations to General Manager on all outstanding arrears.
    • Complete minor Write-Offs, Chargebacks, NSF, etc.
  • Other Administrative Duties:
    • Address billing inquiries from tenants and provide timely resolutions.
    • Monthly collection and input of retailer sales; preparation and distribution of sales reports.
    • Assist property management team with other projects as they arise in relation to the management and reporting of information on the property.
    • Provide reception duties, as necessary.
    • Assist other administrative staff with projects where required.
    • General filing, including organization of lease and tenant files.
    • Assist in collecting tenants and vendors insurance certificates.
    • Liaise with building operations while assisting with resolving tenant matters/requests.
    • Collaborate with Property Accountants for property revenues, expenses, and reporting.
    • Implement cost-saving initiatives and strategies to optimize efficiency.
    • Other duties as assigned.

Requirements:

  • Post-secondary education preferred, with a focus in accounting.
  • Prior experience in the Property Management or Real Estate field a definite asset.
  • Minimum 1 year's experience in an accounting / property administrative role.
  • Strong written and verbal communication skills along with excellent interpersonal skills.
  • Highly organized.
  • Must be self-motivated, ability to work both independently and in a team environment.
  • Must have ability to multi-task and to continuously adjust priorities.
  • Willingness to accept additional responsibilities, beyond specific duties, to assist management team.
  • Enthusiastic and a willingness to learn.
  • Experience with Yardi, Nexus, ServiceEdge software is a definite asset, as well as proficiency in the Microsoft Office - Word, Excel, and Outlook.
  • Must be able to provide Clear Criminal Record Check.