Volunteer Services Coordinator

3 weeks ago

Winnipeg, Manitoba, Canada Siloam Mission Full time

Reporting to the Supervisor of Volunteer Services, this position is responsible for overseeing, coordinating, and acting as the main contact for one or more of the various sub-types of volunteers at Siloam Mission. This position will work in collaboration with the Volunteer Services team to develop and enhance volunteering at Siloam Mission and grow the Volunteer Services department through creating new volunteer roles, recruiting volunteers, and maintaining a strong volunteer base.

KEY DUTIES & RESPONSIBILITIES

Working with Volunteers

  • Acting as the main contact for one or more of the sub-types of volunteers at Siloam Mission (general individuals, groups, practicum students, professional volunteers, etc.);
  • Correspond with volunteers via email and telephone to schedule, follow up, and inform updates and opportunities;
  • Schedule and coordinate volunteers to complete the orientations, communicate information to volunteers regarding orientation, as well as review policies and procedures;
  • Recognize volunteers' big life moments and respond appropriately;
  • Represent, advocate, build awareness and educate volunteers, donors and community members about Siloam Mission.
  • When working at the front desk of Siloam Mission welcome volunteering as they come for the volunteer shifts and assist them with any questions they have or help they might need;
  • Provide orientations to new volunteers;
  • Answer general questions about volunteering at Siloam Mission from volunteers or the public, in-person, through email, or over the phone;
  • When needed, host volunteer groups in Clothing Sorting;
  • Conduct tours for volunteer groups, individuals, donors, and community members;
  • As needed, conduct interviews with volunteers in specialized roles;
  • Ensure policies are followed by all volunteers, including attending to, managing, and mediating conflict;
  • Work alongside volunteers in the different available areas to create an atmosphere of care and appreciation for volunteers;
  • Advocate on behalf of volunteers and volunteerism at Siloam Mission.

Administrative

  • Perform a variety of administrative tasks including but not limited to assisting with office projects, filing, auditing, data entry, maintaining the volunteer database;
  • Update volunteer files, profiles, and schedules as needed;
  • Answer emails, phone calls, and voicemails;
  • Track volunteers, their experiences, and their hours using current Volunteer Services database systems;
  • Write hours confirmation and completion letters for volunteers;
  • Ensure volunteer role descriptions are kept up-to-date;
  • Monthly reports of volunteer stats;
  • Evaluate and audit volunteer roles;

Working with other Departments

  • Liaise between Volunteer Services and all other departments involved with volunteerism and providing support to fellow staff by:
  • Provide introduction of new volunteers to their supervisors;
  • Conduct informal follow-up;
  • Aid departments in volunteer-related issues;
  • Alert Individual and Group Coordinators when a volunteer shortage appears imminent;
  • Assist other departments when there is a shortage of volunteers.
  • Support the Supervisor of Volunteer Services in training staff on volunteerism at Siloam Mission;
  • Work with other departments to identify opportunities for new volunteer roles;

Grow Volunteer Services

  • Maintain and grow the existing relationships Volunteer Services has with external partners, organizations, businesses, schools, and churches and build new relationships;
  • Recruitment and building the capacity of volunteers;
  • Implement forms of volunteer appreciate and recognition, including large and small events and recognition as volunteers' complete hours;
  • Advocate on behalf of volunteers and volunteerism at Siloam Mission;

EDUCATION & EXPERIENCE

  • Must have a heart for the community that we work with;
  • Relevant trainings such as NVCI, ASIST, Mental Health First Aid, CPR and First Aid, Volunteer Management Level 1 - 2, CVA Certification are an asset;
  • Minimum 1 year in Volunteer Coordination, supervision or related field experience in the sector of Volunteer Management.

KNOWLEDGE/SKILLS/BEHAVIOR

  • Good working knowledge of Microsoft Applications (Excel, PowerPoint, Outlook and capacity to use the volunteer database BetterImpact;
  • Superior interpersonal and written/oral communication skills;
  • Ability to speak in public to small/large groups and lead site tours in an engaging manner;
  • Demonstrate ability to work as part of a team; outgoing attitude is a must;
  • Physically active, walk and stand for long periods;
  • Demonstrate accountability, take initiative and problem solve;
  • Ability to multi-task, function under stressful conditions, open office environment and ability to adapt.
  • Be engaged, positive, clear, take initiative and build rapport with the Volunteer Services Team.

RELATIONSHIP

Volunteer services hosts many individuals and groups daily who may have association with varying organizations, programs, schools, churches and businesses. Volunteers may also be donors, existing and potential. External relationships exist between Volunteer Manitoba, MAVA and any other programs relevant to Volunteer Coordination.

WORKING CONDITION

  • Hours of work vary including occasional evenings, weekends and holidays
  • Open office environment, shared office space
  • Hazardous conditions could potentially include unpredictable or risky behaviours from community members;
View all jobs at this company | View all similar jobs at Winnipeg, MB -->

  • Volunteer Services Coordinator

    5 days ago

    Winnipeg, Manitoba, Canada Siloam Mission Full time

    Reporting to the Supervisor of Volunteer Services, this position is responsible for overseeing, coordinating, and acting as the main contact for one or more of the various sub-types of volunteers at Siloam Mission. This position will work in collaboration with the Volunteer Services team to develop and enhance volunteering at Siloam Mission and grow the...

  • Volunteer Services Coordinator

    5 days ago

    Winnipeg, Manitoba, Canada Kaizen Lab Inc. Full time

    Reporting to the Supervisorof Volunteer Services, this position is responsible for overseeing, coordinating, and acting asthe main contact for one or more of the various sub-types of volunteers atSiloam Mission. This position will work incollaboration with the Volunteer Services team to develop and enhancevolunteering at Siloam Mission and grow the...

  • Project Writer Coordinator

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Organization Name: Humanitarian Solidarity for Development and Empowerment Address: 14Website: We are a nonprofit organisation that works to reduce poverty and increase well-being through solidarity and sustainable development to empower individuals or communities. Volunteer Opportunity Details Volunteer Opportunity ID: 5264 Description of Duties: As a HSDE...

  • Volunteer Services

    5 days ago

    Winnipeg, Manitoba, Canada Harvest Manitoba Full time

    Volunteer Services Associate Job DescriptionPart-Time PermanentHarvest Manitoba is an outstanding place with employees that care greatly about the work that we do and the people that we work with and serve. We are seeking an outgoing part-time Volunteer Services Associate that will work well with our team. As a Volunteer Services Associate, you are the first...

  • Volunteer Services Support Staff

    4 days ago

    Winnipeg, Manitoba, Canada Siloam Mission Full time

    JOB SUMMARYReporting to the Supervisor of Volunteer Services and working at the front desk of Siloam Mission, this position welcomes and assists volunteers as they come for their shift and answers general questions from volunteers and the public about volunteering at Siloam Mission. This position will create positive volunteer experiences and enhance the...

  • Media Planning Manager

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Urban Retreats Garden Tour Media Coordinator Organizational Description: 1JustCity is an organization that supports three drop-in community centres in Winnipeg's core neighbourhoods: Our services include daily meals, art, senior's programs, sharing circles, haircuts, showers, laundry, toiletries, and clean undergarments. Volunteer Opportunity Details ...

  • Volunteer Services Supervisor

    5 days ago

    Winnipeg, Manitoba, Canada Siloam Mission Full time

    JOB SUMMARYVolunteer Services Supervisor is responsible for the volunteer processes and programs of Siloam Mission and is expected to maintain and expand volunteerism at Siloam to support the organization's programs, initiatives and operations.KEY DUTIES & RESPONSIBILITIES Lead the team of volunteer services staff in the recruitment, and assignment of...

  • Coordinator - Nicu Veteran Parent Volunteers

    4 weeks ago

    Winnipeg, Manitoba, Canada Pan Am Clinic Full time

    Requisition ID: Position Number: Posting End Date: April 26, 2024 City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: NICU 1 Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 05/01/2024 FTE: 0.80 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 2015...

  • Director - Risk Management (Bilingual)

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Swim Manitoba, Board of Directors, Director at Large Organizational Description: Swim Natation Manitoba's mission is to provide innovative leadership in the development, promotion, and delivery of competitive swimming for all ages. Swim Natation Manitoba is the governing body of competitive swimming in Manitoba. Our vision is to elevate swimming in Manitoba...

  • Volunteer Services Associate

    5 days ago

    Winnipeg, Manitoba, Canada Harvest Manitoba Full time

    Volunteer Services Associate Job DescriptionPart-Time PermanentSalary Scale $13.80 to $15.05 per hourHarvest Manitoba is an outstanding place with employees that care greatly about the work that we do and the people that we work with and serve. We are seeking an outgoing part-time Volunteer Services Associate that will work well with our team. As a Volunteer...

  • Treasurer / Board of Directors

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Organizational Description: Non-profit social services agency, serving child, youth and young adults. Volunteer Opportunity Details Volunteer Opportunity ID: 5332 Description of Duties: Seeking a Volunteer Treasurer to join our Board of DirectorsKnowles Centre is a not-for-profit organization that has been part of the Winnipeg community since 1907. We...

  • Next Stop Canada Youth Mentor

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Volunteer Opportunities | Volunteer Manitoba Next Stop Canada Youth Mentor - Virtual Organization Details Organization Name: YMCA of Greater Toronto Address: Toronto ON Website: Organizational Description: About the YMCA of Greater Toronto: The YMCA of Greater Toronto is a dynamic charity offering opportunities for personal growth, community involvement...

  • Chad's Bar Bartender

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Organizational Description: We provide health services to adults with complex needs in the areas of Rehabilitation, Chronic Care, Dementia Care, Mental Health and Bariatrics. We take pride in investing our energy and expertise in making lives better. Volunteer Opportunity Details Volunteer Opportunity ID: 201 Description of Duties: Prepare beverages for...

  • Administrator of Volunteer Resources

    4 days ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Requisition ID: 335998Position Number:Posting End Date: May 9, 2023City: WinnipegSite: Health Sciences CentreDepartment / Unit: HSC Volunteer ServicesJob Stream: Non-ClinicalUnion: ExemptAnticipated Start Date - End Date: June 5, May 31, 2024Reason for Term:Maternity LeaveFTE:1.00Anticipated Shift: DaysDaily Hours Worked: 7.75Annual Base Hours: 2015Shared...

  • Aviation Ambassadors

    5 days ago

    Winnipeg, Manitoba, Canada Volunteer Manitoba Full time

    Organizational Description: The Royal Aviation Museum of Western Canada is a non-profit dedicated to preserving the history of aviation in Western Canada. Showcasing 27 aircraft and many unique artefacts presented from a story-driven approach, the museum is designed to educate, inspire and entertain. RAMWC seeks to honor and commemorate the history of...

  • Volunteer Resources Assistant

    4 days ago

    Winnipeg, Manitoba, Canada St Full time

    About UsSt.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism spectrum disorder (ASD), and their families. We are committed to delivering person and family-centered supports through individualized programs and services. St.Amant is guided...

  • Service Department Coordinator

    4 days ago

    Winnipeg, Manitoba, Canada Paramount Services Ltd. Full time

    As a Service Department Coordinator, you will play a crucial part in supporting the Service Manager to ensure that all commercial projects are completed efficiently, on-time, and satisfactorily.Responsibilities: Coordinate internal and external resources, ensuring that projects remain within scope, and on schedule. Assist with project estimates. Coordinate...

  • Technical Service Project Coordinator

    4 days ago

    Winnipeg, Manitoba, Canada Paramount Services Ltd. Full time

    As a Technical Service Project Coordinator you will play a crucial part in supporting the Service Manager to ensure that all commercial projects are completed efficiently, on-time and satisfactorily.Responsibilities: Coordinate internal and external resources, ensuring that projects remain within scope, schedule and budget. Assist with project estimates....

  • Seniors Resource Coordinator

    5 days ago

    Winnipeg, Manitoba, Canada Good Neighbours Active Living Centre Full time

    **River East Seniors Resource Finder**Seniors Resource Coordinator Job Description April 2021Position Summary:River East-Seniors Resource Finder (RESRF) is a community based, non-profit organization providing support and services to older adults living in the River East Community.The Seniors Resource Coordinator is responsible for the maintenance of current...

  • 031 - Coordinator Information & Support Programs

    5 days ago

    Winnipeg, Manitoba, Canada CancerCare Manitoba Full time

    Coordinator Information & Support ProgramsPatient and Family Support Services - MacCharles SiteTerm, Part-time (0.5 EFT) - Grant FundedASAP - August 31, 2023 (may expire with 2 weeks' notice)Competition# Job Summary:Reporting to the Program Leader, Patient & Family Support Services the Coordinator of Information & Support Programs is responsible for the...