Research Project Coordinator, Family Medicine

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Position Overview

The Department of Family Medicine in the Cumming School of Medicine invites applications for a Research Project Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator.

This position will be primarily for coordinating community-based research projects, with primary responsibility for CanTreatCOVID Trial activities in Alberta. CanTreatCOVID is an adaptive platform trial evaluating treatments for COVID in non-hospitalized patients. This project will result in national adaptive platform trial infrastructure beyond the COVID-19 pandemic, for influenza and other upper respiratory pathogens, and build capacity to efficiently study therapeutics for other diseases.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Successfully manage, monitor and report all phases of the project life-cycle including scope, timelines, costs, issues, risk management, change management, quality and resource management
• Develop and negotiate research agreements and strategic alliances with outside parties
• Update the PI and study team on clinical trials activities including administrative, protocol-related, data management, quality and regulatory issues Liaise with investigators, administrative staff, sponsors, and clinical trials staff and develop excellent communication strategies
• Support initiation and development of research proposals and protocols and coordinate research grant process
• Oversee financial management of the project
• Chair research group meetings
• Work with project partners to ensure that protocols are implemented as planned – this may include developing process flow charts, recruitment materials, and being a member of joint steering committees
• Provide in-scope supervision to junior research staff, including tracking tasks and activities, advising on technical aspects of tasks (i.e., scientific writing and data analysis), and providing the Principal Investigator with regular updates regarding team activities
• Work independently, taking initiative in defining work needs and priorities and work as part of a team to manage multidisciplinary projects with a broad range of internal and external stakeholders
• Assist with the management of resources to support the development of the project
• Develop and implement project tools and templates
• Review literature, research findings, and epidemiologic research for projects
• Assist with grant applications, writing project reports, technical research reports, status reports
• Synthesize and create draft documents taken from secondary sources of information
• Support research and community stakeholders with resources and training applicable to the research protocol
• Work with project staff and stakeholders to design, develop and disseminate project applicable communications, presentations, publications and research findings
• Liaise and communicate with key stakeholder groups to promote awareness of the project
• Maintain accurate, timely, complete documentation and records
• Ensure required contracts, confidentiality agreements, ethics approvals and privacy impact assessments are in place where appropriate and support the needs and requirements of data partners, as they relate to the data partnership agreements

Qualifications / Requirements:

• Higher degree in a health research discipline or extensive experience required
• A minimum of 4-6 years of progressive work experience related to the primary purpose of the position. A combination of experience and skills will be considered
• Substantial experience in clinical trials required
• Project co-ordination and staff or student supervisory experience required
• Excellent communication through written and verbal means is necessary
• Knowledge of Alberta's health system is an asset
• Experience with the University's systems, including financial reporting, OnCore CTS, IRISS and REDCap is a strong asset
• Prior training and experience in clinical trials compliance is required
• Project management experience including project definition and planning, risk assessment, change management, project control and execution and project budgeting
• Understanding of community based health care organizations is an asset
• Strong analytical, communication and interpersonal skills are required
• The incumbent must be able to handle multiple tasks simultaneously, and work with individuals and groups from across the University and community. There are sometimes conflicting deadlines to manage, so flexibility and composure are required
• Must work well under pressure and be able to communicate effectively with all levels of the institution and with external stakeholders
• Maintains the highest level of discretion, integrity and trust in all dealings
• Excellent professionalism, diplomacy and a high degree of confidentiality
• Strong analytical and problem solving skills

Application Deadline: December 8, 2023

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information visit Careers in the Cumming School of Medicine .

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups . Start something today at the University of Calgary. For more information, visit .

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ) and requests for accommodations can be sent to Human Resources ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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