Proposal Coordinator

3 days ago

Burlington, Ontario, Canada CIMA+ Full time
Company Description

Welcome to a place where people are at the heart of everything we do.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you'll find a place where you'll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

At CIMA+, you'll find a place where everyone's ideas and perspectives are welcomed and encouraged, a place where you'll have many opportunities to learn and develop while working on projects that rally our team together, where you can proudly become a company shareholder. ​

At the end of the day, we're proud to be able to say that when you join CIMA+, we'll welcome you into a place that you can call home.

Job Description

We are seeking a Proposal Coordinator to join the Ontario Regional team, supporting our offices and all business lines across Ontario. You will have accountability and take ownership of proposal and marketing material from start to finish.

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to success on project pursuits.

This role is an opportunity to work in a hybrid environment splitting your week working from home and out of one of our Ontario offices.

Primary responsibilities

  • Analyze call for proposal documents and identify all requirements in order to ensure proposal compliance
  • Coordinate the proposal process from beginning to end
  • Refine overall layout, formatting, and visual appeal of proposal documents in Word and/or InDesign
  • Assist in maintenance of proposal library including project sheets and resumes for the department's employees
  • Track and keep administrative records of submissions
  • Design and editing of PowerPoint presentations for interviews
  • Other duties as required
Qualifications
  • Degree or Diploma in marketing, journalism, English, or related field
  • 5+ years of experience in proposals or marketing in the Architecture/ Engineering/ Consulting industry in Ontario
  • Ability to work in high-pressure situations, under tight time constraints, while maintaining accuracy
  • Excellent organizational, analytical and problem-solving skills
  • Ability to work within a team, autonomy, and ability to work with several stakeholders on several tasks simultaneously (some unexpected and urgent)
  • Superior document formatting skills, particularly in Word, and PowerPoint, (InDesign an asset)
  • High sense of document design aesthetics in communications, high concern for quality and attention to detail
  • Superior writing/editing and communications skills (English)
Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

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