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Legislative Services Coordinator

2 months ago

Burnaby, British Columbia, Canada Metro Vancouver Full time

**Legislative Services Coordinator Job Description**

We are seeking a detail-oriented and technically-proficient individual to support board and committee meetings, providing administrative support and procedural advice to elected officials and other meeting participants.

About Metro Vancouver: We are a regional government that provides sustainable services to contribute to a livable and resilient region and a healthy natural environment for current and future generations.

Key Responsibilities:

  • Coordinate and operate technologies to support board and committee meetings, including virtual meeting room technologies and agenda management software.
  • Provide procedural advice and take minutes during meetings, ensuring accurate and concise records of deliberations, decisions, and recommendations.
  • Support meeting deliberations and related processes, including researching topics, preparing reports, and maintaining correspondence and records.
  • Coordinate and support software related to agenda management and elections, and provide guidance on procedural rules and authority.
  • Manage meeting material and records, ensure adoption of minutes, and facilitate public access to official records.
  • Review and authorize delegation requests to committees and boards, ensuring compliance with applicable terms of reference, bylaws, and legislation.
  • Provide corporate training in Legislative Service topics and assist with the preparation of training materials.
  • Provide direction to and coordinate contractual services for minute-taking services as required.
  • Stay current on applicable laws, statutes, and acts associated with the scope of responsibilities.

Requirements:

  • 5 years of recent, related experience supplemented by high school graduation and completion of relevant post-secondary courses in local government, business, or legal administration.
  • A Certificate in Local Government Administration and/or completion of FOIPP courses is an asset.
  • Considerable knowledge of administrative practices, procedures, and standard protocols.
  • Strong interpersonal skills and demonstrated ability to develop and maintain positive and respectful working relationships with internal and external contacts.
  • Strong verbal and written communication skills, including the ability to effectively listen and support the resolution of problems.
  • Demonstrated ability to prepare minutes and reports that accurately convey deliberations, decisions, and recommendations.
  • Demonstrated ability to organize and prioritize tasks to meet multiple time-based deliverables requiring a high level of detail and accuracy.
  • Considerable knowledge of meeting and agenda technologies, in terms of configuration and functionality.
  • Proficiency using Microsoft office programs, including Word, Excel, Outlook, PowerPoint, Acrobat, and SharePoint.

Our Commitment: We are committed to cultivating a diverse, safe, equitable, and inclusive work environment for all. We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve.