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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the University of New Brunswick. As a key member of our department, you will provide administrative support to students, faculty, and staff, ensuring the smooth operation of our daily activities.
Key Responsibilities- Provide administrative support to the Chair and department members, including preparing documents, managing budgets, and coordinating events.
- Act as a lead point of contact for students, staff, faculty, and the general public, responding to inquiries and resolving issues in a timely and professional manner.
- Assist with the preparation of accreditation reports, including update reports and field placement reports, and work collaboratively with the Director of Social Work and the Field Education Coordinator (Social Work).
- Oversee department operating budgets and departmental accounts, analyzing and reviewing monthly statements for any anomalies.
- Coordinate textbook orders, student opinion surveys, and monitor and facilitate updates to the department website.
- Deliver and retrieve departmental mail, distribute to department members, and provide collaborative administrative support to other Faculty departments as required.
- One-year diploma in Office Administration or Business is required.
- Three years of general secretarial and administrative experience in an office environment is required.
- One year of directly related experience is preferred.
- High degree of proficiency with MS Office, including spreadsheets and databases, is required.
- Working knowledge of Content Management Systems and Acrobat Professional is an asset.
- Demonstrated ability in learning new computer platforms and demonstrated maturity and good judgment are essential.
- Ability to deal tactfully with faculty, students, and staff, and maintain confidentiality is required.
UNB offers a comprehensive benefits package, including a full pension, minimum of three weeks of vacation annually, Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
The University of New Brunswick is committed to employment equity and fostering diversity within our community, developing an inclusive workplace that reflects the richness of the broader community that we serve.
