Project Manager Assistant

2 days ago

Whitehorse, Yukon, Canada Canada Hotel and Hospitality Group Ltd. Full time

Job Summary:

The Project Manager Assistant supports the Project Manager in planning, executing, and finalizing projects according to deadlines and within budget. This role involves administrative and logistical tasks, coordination of project activities, and ensuring communication flows smoothly among all stakeholders.

Key Responsibilities:

Administrative Support:

Assist the Project Manager in creating project plans, schedules, and budgets.

Prepare and distribute meeting agendas, minutes, and action items.

Maintain project documentation and ensure that all project files are organized and up-to-date.

Coordination and Communication:

Coordinate project activities and tasks, ensuring they are completed on time.

Communicate project updates and status reports to team members and stakeholders.

Schedule and coordinate meetings, workshops, and project-related events.

Tracking and Reporting:

Monitor project progress and update project schedules.

Assist in tracking project expenses and budget management.

Prepare regular status reports and updates for the Project Manager and stakeholders.

Resource Management:

Assist in managing project resources, including personnel, equipment, and materials.

Ensure resources are allocated effectively and efficiently to meet project objectives.

Risk and Issue Management:

Identify potential project risks and issues and report them to the Project Manager.

Assist in developing risk mitigation plans and contingency strategies.

Quality Assurance:

Help ensure that project deliverables meet quality standards.

Conduct initial reviews of project outputs and provide feedback to the team.

Supportive Tasks:

Perform various administrative tasks such as data entry, filing, and document management.

Assist with procurement processes related to project needs.

Qualifications:

Education: High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Project Management, or a related field is preferred.

Experience: Previous experience in an administrative or project support role is preferred.

Skills:

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Asana, Trello).

Basic understanding of project management principles and practices.

Technical Skills: Familiarity with industry-specific tools and technologies is a plus.

Attributes: Detail-oriented, proactive, and able to work independently and as part of a team.

Working Conditions:

This position typically works in an office environment, with the possibility of remote work depending on company policies.

May require occasional travel to project sites or client locations.

May require occasional evening or weekend work to meet project deadlines.

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