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Talent Acquisition Coordinator
2 months ago
Dixon Hall is a leading organization dedicated to fostering an inclusive and diverse community. We are seeking a highly skilled and motivated Talent Acquisition Coordinator to join our People and Culture team.
About the RoleThe Talent Acquisition Coordinator will play a critical role in delivering seamless and efficient support to all stages of the talent acquisition process. This includes full-cycle recruitment, research and strategic planning, and ensuring a positive experience for all candidates.
Key Responsibilities- Act as main point of contact for Hiring Managers as it relates to the recruitment process.
- Coordinate the full cycle internal and external recruitment process, including administration, tracking, and reporting.
- Post open positions internally and externally, ensuring proper formatting, grammar, and spelling.
- Evaluate and screen candidates, providing a shortlist of suitable candidates to Hiring Managers.
- Coordinate and participate in interviews as needed with the hiring panel.
- Provide guidance on assessment tools, including interview questions and assignments.
- Complete reference and background checks, ensuring all documentation is completed.
- Prepare and negotiate offers of employment.
- Ensure a positive experience for all candidates, providing timely, accurate, and relevant feedback.
- Address accommodation requests from candidates appropriately.
- Update Applicant Tracking System and other required spreadsheets/databases in a timely manner.
- Participate in hiring events, both in-person and virtual.
- Partner with People and Culture Generalists and People and Culture Coordinator to coordinate employee onboarding tasks.
- Maintain personnel files and recruitment files by uploading and updating the SharePoint Drive.
- Collaborate with management to ensure job descriptions are accurate and up-to-date.
- Support projects related to recruitment and retention strategies, employee engagement, and workforce planning.
- Develop and maintain consistent and equitable procedures and guidelines for recruitment and retention.
- Partner with Managers to develop an understanding of staffing needs across the Agency.
- Coach hiring managers on best practices during the recruitment process.
- Identify new potential sources of employees and determine appropriate contacts to establish a talent pipeline.
- Follow industry trends and best practices to continuously improve talent acquisition strategies.
- Network with internal and external sources to improve talent acquisition strategies.
- Facilitate relationship-building with associations and industry-related groups.
- Provide information and data to inform decision-making related to new program development or other initiatives.
- Support diversity, equity, and inclusion goals related to hiring and provide support on these initiatives as needed.
- Track and report on recruitment metrics as required.
- Provide recommendations for process improvement.
- Manage relationships with vendors and recruitment partners to identify and develop a diverse talent pipeline.
- Provide guidance to employees and management on HR policies, practices, and programs related to recruitment.
- Ensure Ontario ESA and Collective Agreement compliance.
- Post-secondary degree or diploma in Human Resources or equivalent experience required.
- Minimum two (2) years of experience with in-house sourcing and recruiting experience.
- Experience in a non-profit environment is preferred.
- Experience using applicant tracking systems (ATS) preferred, with experience using JazzHR a strong asset.
- Strong interpersonal and customer service skills, with the ability to quickly demonstrate credibility and develop strong partnerships.
- Highly collaborative, with the ability to work effectively within a team in a fast-paced working environment.
- Excellent computer skills, including experience using Office 365.
- Exceptional communication skills, both written and verbal.
- Self-motivated, with strong organizational and time management skills.
- Demonstrated problem-solving and analytical skills.
- Must be qualified to work in Canada legally for the employer.
- Able to provide a Vulnerable Sector Screening check with a 'Clear' or satisfactory result.
- Up-to-date vaccination against COVID-19 with a vaccine approved for use in Canada.
Dixon Hall is a leading organization dedicated to fostering an inclusive and diverse community. We are committed to creating a workplace that values diversity, equity, and inclusion.
How to Apply