Director, Property Management

Found in: beBee jobs CA - 1 week ago

Edmonton, Alberta, Canada Kipling Group Inc. Full time

Job Description Summary

Kipling Group is a full service, multifaceted real estate management organization, catering to large institutional clients, private equity funds and high net worth individuals. Kipling manages all asset classes and through Forest Hill Kipling, manages multi-family residential and condominium properties.

This role will carry out the senior leadership responsibilities for Kipling's commercial property management portfolio in Alberta. The current portfolio is primarily comprised of office and industrial properties, with a small number of retail properties in Edmonton and Calgary. Located in Kipling's Edmonton regional office and reporting to the Vice President Commercial Operations, the individual will be responsible for property management of the portfolio as per the duties and responsibilities listed below and will be the primary contact for business development in Alberta. In addition, there will be some leasing responsibilities that are primarily renewal focused. With some properties listed for lease with outside brokers, strong broker relationships and an understanding of lease negotiation and documentation are essential. The individual will be an independent self-starter who enjoys working as part of a dynamic team in a growing mid-size company and who has a desire to grow with the company. Strong property management discipline, attention to detail, innovative thought and interpersonal/communication skills are key attributes we are looking for in this position.

DUTIES AND RESPONSIBILITIES

Building Operations

· Develop key relationships with client representatives and stakeholders and manage all communications

· Maintain close working relationships with tenants and oversee resolution of any tenant issues

· Perform regular inspections of the properties to ensure that high standards of cleanliness, maintenance and security are maintained and initiate corrective actions as needed

· Oversee rectification of day-to-day property management issues

· Procure all third-party vendor services, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required

· Supervise building operations staff in the performance of their duties

· Coordinate and develop operating manuals for the properties – eg. emergency preparedness, tenant manuals, property constructions manuals

· Attend regular meetings with clients, stake holders and tenants

· Manage/Oversee both capital and construction projects in conjunction with Kipling's project management team, as approved by client in compliance with all governmental regulations

· Manage all administration duties at the property including any administrative staff

· Ensure compliance with all applicable government regulations

· Develop risk management programming for the property in conjunction with Kipling's corporate policies

· Manage and oversee emergency situations

· All other duties as required

Business Development

· Establish and maintain excellent relationships with existing clients

· Network with industry associates to build on the Kipling brand in Alberta

· Contact Alberta based private and institutional owners to ensure they are aware of Kipling and to seek future management business

· Monitor and respond to any public or privately issued RFP's

· Together with Head Office, prepare and present management proposals to potential clients

Financial Duties: Reporting & Budgeting

· Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process per client requirements

· Coordinate preparation of operating budget and capital plan (1-5 year and 10 year)

· Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis

· Manage all aspects of budgetary expenditures during the year

· Preparation of variance analysis on a monthly and ad hoc basis as required

· Ensuring proper work order and invoice approval procedures are maintained

· Review and approve purchase orders and invoices for work performed at the properties

· Review and monitor tenant invoices, accounts receivable and correspondence

· Liaise with accounting team to ensure accuracy and timely delivery of all client reports

Leasing

· Develop annual leasing and marketing plan for each property as required by client

· Present budget leasing assumptions for senior management and client approval

· Undertake market research on industry leasing activity on a regular basis as required

· Develop and foster excellent relationships with broker community

· Ensure that all appropriate tenant renewal opportunities are pursued proactively

· Draft, negotiate and execute lease proposals and building standard lease documentation with a sense of urgency, on approval of senior management and/or client

· Manage lease negotiation process with outside legal counsel

· Partner with property manager/project manager to ensure tenant leasehold projects are delivered as per lease

· Adhere to Kipling standard leasing procedures for all lease transactions

Requirements:

· Minimum 7-10 years of direct commercial property management experience

· Post-secondary education, completed RPA and provincial licensing

· Broker's license or working towards completion as per RECA

· Strong interpersonal and presentation skills

· Leasing experience necessary including financial deal analysis and proposal drafting and negotiating

· Strong written and verbal communication skills

· Experience coordinating capital and construction projects

· Organized, with the ability to prioritize and work well under pressure

· Strong team player able to work with many levels of staff and client stakeholders

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling's culture, enhances collaboration and makes for an inclusive work environment.

Kipling will work with individuals requiring accommodation throughout the hiring process. If you require accommodation, please advise our HR team.

Job Types: Permanent, Full-time

Benefits:

  • Dental care
  • Extended health care
  • Vision care

Schedule:

  • 8 hour shift

Supplemental pay types:

  • Bonus pay

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