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Clerk 4

2 months ago

Victoria, British Columbia, Canada Capital Regional District Full time
Clerk 4

Summary

  • This position performs skilled clerical and administrative duties relating to the day-to-day operation of the building inspection office.

Key Duties & Responsibilities

  • Provides reception services by providing information and advising the public of permit application procedures.
  • Provides administrative and clerical services.
  • Drafts and types letters and memos.
  • Records correspondence and documentation relating to building permits.
  • Records results of all building inspections into the Tempest database.
  • Maintains inventory of office supplies.
  • Prepares monthly vehicle operation return forms for fleet vehicles.
  • Schedules and prepares daily building inspections.
  • Processes Building Permit Applications.
  • Prepares building permit files and enters pertinent information into the Tempest database.
  • Coordinates filing system and time-sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
  • Prepares building permits and sends necessary documentation to homeowners.
  • Processes sewer and water connection applications.
  • Receives applications and fees for sewer/water connections for several utilities.
  • Coordinates all applications for connections are processed and billed at the appropriate time.
  • Notifies the Finance department to bill customers.
  • Maintains a detailed inventory of the status of connections.
  • Responds to inquiries on the status of sewer and water connections on properties.
  • Receives and records permit fees and issues receipts for monies received.
  • Prepares files for microfilming.
  • Operates various office equipment, digital camera and related software and microfiche.
  • Coordinates mail services.
  • Follows all policies, procedures and standards of the Capital Regional District.
  • Performs other related duties as required.

Key Skills & Abilities

  • Excellent communication (verbal and written), interpersonal and customer service skills.
  • Strong accurate keyboarding and data entry skills.
  • Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
  • Strong proficiency and experience using property database software such as Tempest.
  • Advanced knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
  • Strong ability to operate various types of office equipment.
  • Strong attention to detail with a commitment to data accuracy and integrity.
  • Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
  • Strong ability to identify issues, analyze and determine solutions and resolve problems using initiative and sound judgment.
  • Strong ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.

Qualifications

  • High School Graduation
  • Courses in a related discipline
  • A minimum of 2 years' directly related experience

The Capital Regional District is a dynamic organization that values its employees and provides a supportive work environment. We are committed to delivering exceptional service to our community and are seeking a skilled and dedicated individual to join our team as a Clerk 4.