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Receptionist and Junior Legal Administrative Assistant
2 months ago
Our client, a reputable law firm in the Surrey/White Rock area, is seeking a highly organized and detail-oriented Legal Administrative Assistant to join their Litigation team.
About the RoleThis is an exciting opportunity to work in a fast-paced environment, supporting lawyers and managing the day-to-day priorities of the litigation department to ensure the successful completion of all tasks.
Key Responsibilities- Provide exceptional client service by welcoming and greeting clients and guests
- Operate the telephone switchboard, handling all incoming calls
- Ensure a professional and clean office environment, maintaining the upkeep and maintenance of the office space
- Handle incoming and outgoing inquiries, mail, and courier packages, coordinating distribution to the right stakeholders
- Update and maintain accurate client information and respective data records
- Sort, scan, and file various client documentation and correspondence
- Process client payments via phone or in-person and issue proof of payment
- Liaise with building services and handle maintenance issues and/or queries
- Coordinate the purchase of office supplies and liaise with equipment providers to ensure adequate stock
- Provide legal administrative support to Associates, including opening, preparing, and organizing files, and drafting correspondence
- File various client files and documentation, maintaining the library with the latest updates
- Coordinate and schedule client meetings and appointments as required
- Order business cards for staff as required
- Coordinate event planning for monthly luncheons and other events as required
- Provide back-up support for bank deposits as required
- Assist other staff with support overflow work and with other projects as required
- Minimum 1 year of experience in a legal or professional services environment
- Completion of a recognized legal assistant program or equivalent experience and training
- Strong technical skills and proficiency with Microsoft Office Suite products, including Excel, Word, PowerPoint, and Outlook
- Previous exposure or familiarity with legal software and programs considered an asset
Note: The job description duties may change at the discretion of the employer, and/or the employer may request the employee to perform duties not listed on the job description.
